RA Admin
Summary
Provides administrative support for tender and regulatory functions, coordinating documentation, managing deadlines, and maintaining records in a fast-paced healthcare/pharmaceutical environment.
Job Summary
[Contract role until end of November 2026] Provide administrative support for Tender and Regulatory functions by coordinating tender documentation, managing submission timelines, maintaining accurate records, and supporting timely, compliant tender submissions.
Responsibilities
- Coordinate the collection, compilation, and formatting of tender documents to support timely submissions
- Manage and maintain tender schedules and monitor submission deadlines to ensure on-time completion
- Liaise with internal departments to obtain required documents and information for tender submissions
- Maintain accurate records of tender submissions, contracts, and supporting documentation for audit and reference
- Organise and maintain document control and filing systems for tender and regulatory documents to ensure easy retrieval
- Prepare reports, correspondence, and other administrative documents to support tender and regulatory teams
- Monitor the status of submitted tenders and maintain tracking logs to provide updates and follow-ups
- Support the Regulatory Team with general administrative duties as needed to ensure smooth operations
- Perform other administrative tasks as assigned to meet team and company objectives
Required competencies and certifications
- Experience in tender administration, contract administration, or a similar administrative role
- Ability to manage multiple deadlines and work effectively under pressure in a fast-paced environment
- Strong organisational skills with excellent attention to detail and accuracy in document handling
- Proficiency in Microsoft Office applications, especially Excel, Word, Outlook, and PowerPoint
- Excellent communication and interpersonal skills to collaborate with cross-functional teams
- Ability to work independently while maintaining effective teamwork
Preferred competencies and qualifications
- Experience preparing and coordinating tender submissions
- Experience in healthcare, medical devices, pharmaceuticals, or regulated industries
- Fast, efficient, and highly organised work approach
- Proactive problem-solving skills to address challenges promptly
- Ability to prioritise tasks and work with minimal supervision
- Professional, reliable, and committed to delivering high-quality work
- Strong sense of ownership and accountability