Real Estate Operations Manager

Role Overview:
- A high-producing real estate agent needs an operations partner to run everything behind the scenes, so they can stay focused on selling.
- You will be the connective tissue between the agent, their pipeline, and their clients.
- You will make sure nothing falls through the cracks from first contact through closing.
- This role comes with real ownership.
- You will build and run the CRM, coordinate listings, manage the agent’s inbox and calendar, and shape the client experience end to end.
- This is a long-term, full-time placement, not freelance or short-term work.
- You will build lasting systems and relationships rather than juggle one-off tasks, with ongoing coaching to grow your skills.

Responsibilities:
- Build and manage Follow Up Boss pipelines, automations, and long-term nurture sequences.
- Run follow-up after open houses and networking events, executing the agent’s messaging strategy consistently.
- Triage email and clear out the noise.
- Schedule appointments and send documents and PDFs promptly.
- Manage photography, signage, and content creation.
- Handle MLS entries and marketing posts.
- Take on transaction coordination over time, with the goal of bringing it fully in-house.

Requirements:
- Experience supporting high-producing real estate agents.
- Hands-on Follow Up Boss experience, including pipelines, automations, and nurture sequences.
- Professional English at C1 level or higher, written and spoken.
- A proactive, capable generalist mindset: you own systems and move work forward without hand-holding.
- Strong organization and attention to detail across many moving parts.

Nice to have:
- Transaction coordination experience.
- Hands-on MLS experience.

Benefits:
- Competitive salary plus monthly profit sharing.
- Paid US holidays and paid wellness days.
- Health and wellness allowance.
- Long-term placement with a real path to growth.
- Ongoing training in AI and real estate operations.
- A dedicated success coach.

Location: Remote - Argentina, The Bahamas, Barbados, Belize, Bolivia, Brazil, Chile, Colombia, Costa Rica, Cuba, Dominica, Dominican Republic, Ecuador, El Salvador, Grenada, Guatemala, Guyana, Haiti, Honduras, Jamaica, Mexico, Nicaragua, Panama, Paraguay, Peru, Philippines, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Suriname, Trinidad and Tobago, Uruguay, Venezuela

Skills required for this job:

• Follow Up Boss
• Multiple listing service (MLS)
• Real estate operations
• Transaction coordination