Real Estate Sales Admin
Disclaimer: This job description serves as a general overview for the position listed below. Specific responsibilities and tools will be discussed in detail during the final interview. We encourage applicants to apply for positions that align with their skills and experience.
Overview
We are seeking a highly experienced Real Estate Virtual Assistant with proven experience supporting real estate professionals in Australia or New Zealand. This role is strictly for candidates who have worked directly with AU/NZ real estate clients and understand the systems, processes, and terminology used in these markets. Applicants without hands-on AU/NZ real estate experience will not be considered.
Key Responsibilities
Depending on your specialization, responsibilities may include:
Sales & Listings Support
Manage property listings (uploading to CRM, portals, websites)
Prepare listing presentations and marketing materials
Coordinate photography, floor plans, and staging schedules
Write property descriptions aligned with AU/NZ standards
2. CRM & Database Management
Maintain and update CRM systems (e.g., Agentbox, Rex, VaultRE, MyDesktop)
Manage buyer/seller databases and tagging
Track leads, follow-ups, and pipeline updates
3. Transaction Coordination
Assist with contract preparation and documentation
Ensure compliance with AU/NZ real estate regulations
Coordinate with solicitors, buyers, and sellers
Track contract milestones and settlement timelines
4. Marketing & Campaign Management
Launch and manage property marketing campaigns
Upload listings to platforms such as , Domain, Trade Me
Create social media posts and email campaigns
Monitor campaign performance and reporting
5. Administrative Support
Inbox and calendar management
Client communication and appointment scheduling
Document preparation and file organization
6. Property Management Support (if applicable)
Assist with lease administration and tenant communication
Maintenance coordination and follow-ups
Arrears tracking and reporting
One (1) to (2) years experience of Real Estate Cold Calling (AU, NZ)
Excellent English communication skills, both written and verbal (at least C1 level)
Ability to work independently and prioritize tasks effectively
Exceptional attention to detail and accuracy
Excellent organizational and time management skills
Technical Requirements:
Equipment is self-provided
Computer:
RAM: 8GB
CPU/Processor: Intel Core i5 or AMD Ryzen 5 (12th generation or newest)
HDD/SDD: 512 GB
Operating System: Windows 11 Home or Pro
Accessories:
Power Backup: Powestation, Powerbank, UPS, etc.
Extra Display: Secondary/External Monitor
Audio & Video: Noise-Cancelling Headset + Web Cam
Internet:
Internet Speed: 40-50 Mbps minimum bandwidth speed for both Downloads and Uploads.
Contractor Perks & Rewards:
20 Paid Time Off
Referral Bonus – 70 AUD per successful referral to the Wingman platform (paid at 1st month mark with a client contract).
Annual Trip – connect with the broader Wingman community in person.
Dedicated Support Contact (CSM) – someone to help you succeed and stay connected.
Access to a Network – collaborate with fellow contractors and onshore specialists.
Opportunities to Upskill – optional sessions, peer learning, and developmental pathways.
More Work, More Opportunity – potential for additional contracts, Statements of Work, or expanded workloads.
High-Impact Projects – work alongside top-tier Australian partners on meaningful assignments.
Flexibility First – deliver your work in your way, with full autonomy on how you achieve outcomes.
Advisory Support – HR, Tax, and setup guidance available to make contracting seamless.
100% Work-From-Home Contracts – all engagements designed for remote delivery.
Pre-engagement requirements for Independent Contractors:
BIR as you are a contractor (Required to submit any contributions required by the government.)
NBI or Police Clearance
Any Government-issued ID
Please note:
Only qualified candidates will be invited for an interview.
As published by recruitee · 46 questions · 1 written answer
Basics
Full name, Email, CV, Phone
Short answers (16)
- If Yes, please fill-out their name below: optional
- If no, please explain why?
- How many years of experience in US, Australia and New Zealand RE Sales do you have?
- If "No", please provide a reason for your response:
- 1-2mins self introduction
- 1-min sample call (Voice) link result
- For Currently Employed Applicants, what motivated you to apply for this position while still employed?
- If selected, how soon would you be able to transition to this new role?
- If you have held multiple positions in a short timeframe. Can you explain the reasons for changing jobs frequently?
- For Unemployed Applicants, can you explain the reasons for your current unemployment?
- Name
- Relationship
- Email Address
- Contact Number
- Company
- Company Email Address
Pick from a list (22)
- This is a WFH set-up and the shift schedule starts from 7AM to 4PM MNL time, Mondays to Fridays only. Are you able to work these hours?
- Were you referred to us by an existing staff member?
- Would you be open to weekend work if required?
- Wingman has standard IT and security requirements that all team members must follow as part of the onboarding process. Are you comfortable complying with these requirements and maintaining expected productivity standards while working remotely?
- Are you willing to comply with BIR self-registration as part of the pre-employment process? Note: This is mandatory and you will be required to have it sorted prior to starting with a client
- Would you agree to a refundable placement payment of AUD 200, which will be deducted from your first cut-off or paid separately if preferred? This supports mutual commitment while Wingman invests in your IT setup, onboarding, and profile preparation. The full amount will be returned after 24 weeks. If you resign earlier, it will be included in your final pay, provided you give at least 30 days’ notice. The amount will be forfeited in cases of termination or resignation without the required notice.
- Are you comfortable with participating in the mandatory 9-week training program with Wingman?
- How many years of work experience do you have?
- Have you worked with international clients or teams, particularly from countries like the USA, Australia, and New Zealand?
- If yes, which international clients or teams have you worked with?
- Have you had experience working with Queensland legislation?
- Do you have experience with the Form 6 agency agreement?
- Are you familiar with accounting software such as Xero, MYOB, or Quickbooks? optional
- Are you comfortable communicating with clients, vendors, and team members via call, text, email or other communication channels?
- Do you acknowledge that Wingman uses a productivity tracker as part of our technology and security measures?
- Do you have dual monitor setup for your work?
- Do you have a work from home location that has minimal noise, sufficient space, and can be closed off to others?
- I understand that as part of Wingman’s Cyber Security Program, system monitoring and safety tools will be installed. These tools help ensure that Wingman and its associates remain secure, and also support the generation of accurate timesheet data.
- Are you willing to provide the following pre-employment requirements? - BIR tax - NBI or Police Clearance - Government ID
- Please confirm that you understand your independent contractor agreement/contract will be under Singapore Law and the entity named Philippines Resources Pte. Ltd.
- Please confirm you accept your contract will be sent to you by our Singapore team and you may have to engage with them as well as the Phillipines team for contract questions.
- I HEREBY AUTHORIZE Wingman Outsourcing to investigate my background and qualifications for purposes of evaluating whether I am qualified for the position to which I am applying. I consent to the processing of my personal information that are necessary and relevant to evaluate my application. I understand that Wingman Outsourcing may also utilize an outside firm/s to assist it in checking the veracity of information, and I specifically authorize such investigation by outside firms that may be hired by Wingman Outsourcing. I also understand that I may withhold my permission and that in such a case, no investigation will be done, and my application for employment will not be processed.
Written answers (1)
- What software or tools are you proficient in? (e.g., Property Me, Property Tree, Microsoft Office Suite, Google Workspace, project management tools). Please indicate your level of proficiency (Beginner, Intermediate, Advanced) for each tool listed.
Attachments (7)
- Specs of your device
- Main Internet Speed
- Back-up Internet Speed
- Please attach a picture of your equipment
- If yes, Please attach a picture of your work set-up
- English Proficiency Test Result
- Personality Test Result