Real Estate Virtual Assistant
Description
Outsourcing Staffing Advantage is a boutique Business Process Outsourcing (BPO) firm specializing in providing high-quality remote professionals to businesses across the United States. We are seeking organized, detail-oriented, and proactive Real Estate Virtual Assistants to join our talent pool. In this role, you will support real estate agents, brokers, property managers, and investment teams by managing administrative tasks, coordinating transactions, maintaining accurate records, and ensuring smooth day-to-day operations.
Key Responsibilities
- Manage property listings across MLS and other real estate platforms.
- Coordinate real estate transactions from contract to closing.
- Schedule appointments, property showings, inspections, and meetings.
- Maintain and update CRM systems with client and transaction information.
- Prepare contracts, agreements, disclosures, and other real estate documentation.
- Communicate professionally with buyers, sellers, tenants, vendors, and clients.
- Assist with property management and leasing activities.
- Organize digital files and maintain accurate transaction records.
- Conduct basic market research and comparable property analysis when required.
- Support agents and property managers with general administrative tasks.
Requirements
- 2+ years of experience as a Real Estate Virtual Assistant or in a real estate administrative role.
- Familiarity with MLS systems and real estate transaction processes.
- Experience using CRM platforms such as Follow Up Boss, kvCORE, Salesforce, HubSpot, or similar.
- Strong organizational and time management skills.
- Excellent written and verbal English communication skills.
- English proficiency at a C1 level or higher (written and verbal) with a slight to neutral accent.
- Availability to work during Eastern Time (ET) business hours
- Ability to manage multiple transactions and deadlines simultaneously.
- Proficiency with Microsoft Office and Google Workspace.
- Ability to work independently in a remote environment.
- Reliable internet connection and dedicated home office.
Preferred Qualifications
- Experience supporting U.S.-based real estate agents, brokers, or property management companies.
- Knowledge of real estate contracts, disclosures, and closing procedures.
- Experience with property management software such as AppFolio, Buildium, Yardi, or Propertyware.
- Familiarity with DocuSign, Dotloop, SkySlope, or TransactionDesk.
- Experience coordinating leasing activities and tenant communications.
- Basic knowledge of social media marketing for real estate.
- Associate's or Bachelor's degree in Business Administration, Real Estate, or a related field (preferred but not required).
- Familiarity with AI productivity tools such as ChatGPT, Claude, or Microsoft Copilot.
Benefits
- Opportunity to work on diverse and exciting projects.
- Supportive and collaborative work environment.
- Weekly payments.
- Weekends off.
- Growth opportunities.
Skills
As published by workable · 7 questions · 5 written answers
Basics
First name, Last name, Email, Phone, Address, Education, Experience, Summary, Resume, Please upload your EF Standard English Test results. This test evaluates your Reading, Listening, Writing, and Speaking skills. You can take the test using the following link: https://www.efset.org/4-skill/launch., Cover letter
Short answers (1)
- What are your hourly salary expectations in USD?
Pick from a list (1)
- What is your proficiency level in English?
Written answers (5)
- How many years of professional experience do you have supporting real estate agents, brokers, property managers, or real estate investment teams? Please describe the types of businesses you've worked with and your primary responsibilities.
- Can you describe your experience managing real estate transactions, coordinating closings, maintaining property listings, scheduling appointments, or supporting property management operations?
- Which real estate software and CRM platforms have you used professionally? Please describe your experience with tools such as MLS, Follow Up Boss, Dotloop, SkySlope, AppFolio, Buildium, Propertyware, Salesforce, HubSpot, or similar platforms.
- Tell us about a time when you managed multiple real estate transactions, listings, or administrative tasks simultaneously. How did you stay organized and ensure deadlines were met?
- Please describe your experience preparing or managing real estate documents such as purchase agreements, listing agreements, disclosures, lease agreements, closing documents, or transaction files.