Receiving Supervisor - QHR
Summary
Oversee and document all incoming deliveries, inspect goods, maintain organized storage, reconcile inventory, and issue items to departments in a hotel setting.
The Associate Experience:
The hiring hotel believes that exceptional work deserves exceptional care. They are offering a thoughtfully designed associate experience that supports your wellbeing, growth and life beyond work. This includes:
- A competitive salary and benefits package
- High-quality associate accommodation in prime locations in the heart of Lusail and the Pearl
- A birthday day off (because your milestones matter!)
- Personalized development plans and continuous learning opportunities to support your career journey
These benefits reflect our commitment to creating an environment where you thrive – professionally and personally – while building a meaningful career with them.
Your Role:
- Verify and ensure all deliveries are supported with Good Receiving Notes (GRN), purchase orders and other order documentation required.
- Receive, inspect, and accurately record all incoming goods and supplies, verifying their quality and quantity against purchase orders or delivery notes.
- Organize and maintain an efficient and systematic storage system for easy retrieval and stock rotation, following the FIFO method.
- Maintain a copy of all orders and receiving documentation, showing the scheduled delivery dates and GRN number on file.
- Ensure that all invoices and delivery orders of goods received are properly stamped and recorded in the Daily Receiving Summary.
- Daily Receiving Summary contains all the invoices posted on the day.
- All invoices received are signed by their respective HODs prior to submission to Accounts.
- To ensure where goods are received without adequate documentation, it is noted in the Birch Street / Check SCM and then treated like a delivery note. Both digitally and in paper form
- Ensure that all rejected goods, containers, empty bottles and cases leaving the hotel are properly documented and accounted for.
- To prepare Credit Memo records for returned items.
- To ensure that items in the loading bay are kept secure and in accordance with health and safety regulations.
- To ensure storage areas are arranged and continuously maintained in a safe, clean and secure condition.
- To ensure that all goods are put away correctly and neatly and that all areas are cleaned according to the cleaning schedule.
- Organize and maintain an efficient and systematic storage system for easy retrieval and stock rotation, following the FIFO method.
- Perform periodic stock audits to reconcile physical stock levels with system records.
- Analyze inventory trends and usage patterns to optimize stock levels and minimize carrying costs.
- To undertake monthly stock takes of the inventory storerooms and other areas as directed.
- To issue items to departments as per the approved requisitions.
- To ensure items are replenished as per the PAR stocks on regular basis.
- To Assist the F&B Controller in the monthly Food and Beverage inventory not limited to beverage store but outlets as well.
- Identify and report any damaged or defective items and coordinate with relevant teams for replacements or returns.
- To undertake cross-training in other areas of accounts to enable career development and to cover during emergencies, sickness and vacations.
- To attend all training courses as and when required.
- To collect signatures from departments representatives upon giving out received items.
- To have complete knowledge and command over all the products in storage.