Recepcionist-HR Clerk FL (4098)

Position Summary

The HR Clerk / Receptionist provides administrative and clerical support to the Human Resources department while managing the front reception area. This position serves as a professional and welcoming first point of contact for employees, applicants, visitors, and vendors. The HR Clerk / Receptionist assists with employee records, onboarding, attendance, payroll-related documentation, employee questions, and general office responsibilities while maintaining confidentiality and professionalism.

Essential Duties and Responsibilities

Reception & Administrative Support

• Greet employees, applicants, visitors, and vendors in a professional and friendly manner.
• Answer and direct incoming phone calls and messages.
• Maintain an organized and professional reception area.
• Assist visitors with sign-in procedures and direct them to the appropriate department.
• Receive, sort, and distribute incoming mail and documents.
• Assist with scanning, copying, filing, and maintaining company records.
• Prepare documents, forms, notices, and other HR-related materials.
• Maintain office supplies and notify management when supplies need to be reordered.

Human Resources Support

• Assist with the new-hire onboarding process, including preparation of employee paperwork and orientation materials.
• Assist with employee files and ensure required documents are properly maintained.
• Assist employees with basic HR questions and direct more complex questions to the HR Manager/HR Generalist.
• Assist with maintaining employee information in Paycom and other HR systems.
• Assist with employee badge/access card requests and documentation.
• Assist with tracking attendance, vacation, sick time, and other employee records.
• Assist with processing employee status changes, transfers, and terminations.
• Maintain confidentiality of employee and company information at all times.
• Assist with employment verification requests and other routine HR correspondence.
• Help ensure HR records are organized and audit-ready.

Payroll & Timekeeping Support

• Assist with reviewing employee timekeeping records and identifying missing or incorrect punches.
• Assist employees and supervisors with basic timekeeping questions.
• Collect and organize payroll-related documentation.
• Assist the HR team with weekly payroll preparation and verification.
• Assist with processing employee reimbursement and other payroll-related requests as assigned.
• Maintain accurate documentation for payroll and personnel records.

Employee Support

• Serve as a helpful point of contact for employees visiting the HR office.
• Assist employees with locating forms, policies, and HR resources.
• Help communicate HR announcements, employee events, and company notices.
• Support employee engagement activities and company events as needed.
• Maintain a professional, respectful, and service-oriented relationship with employees at all levels.

Additional Responsibilities

• Assist with HR audits and compliance-related projects.
• Assist with organizing employee files and preparing documentation for internal or external audits.
• Support safety, training, and employee engagement initiatives when needed.
• Perform other duties and special projects assigned by the HR Manager or HR Generalist.