Receptionist Admin

About the Role

We are looking for a professional, friendly, and wellorganized female candidate to join our Sharjah office as a Receptionist Admin. The successful candidate will be responsible for managing front desk operations and providing efficient day-to-day administrative support to ensure the smooth running of the office.

Key Responsibilities

• Welcome and greet visitors, clients, and business partners in a professional and courteous manner.
• Manage the reception area and ensure it is maintained in a neat and presentable condition.
• Answer, screen, and direct incoming telephone calls and emails appropriately.
• Receive, sort, and distribute incoming and outgoing correspondence, courier deliveries, and documents.
• Maintain office records, files, and administrative documents in an organized manner.
• Provide general administrative and clerical support to management and other departments.
• Schedule meetings, coordinate appointments, and assist with meeting room arrangements.
• Maintain office supplies and coordinate replenishment when required.
• Coordinate with suppliers, service providers, and building management for routine office requirements.
• Assist with travel arrangements, and other administrative requirements when needed.
• Maintain employee and visitor records while ensuring confidentiality of company information.
• Maintain the company vehicle logbook, including vehicle usage, date, and time.
• Support HR and finance related administrative activities as required.
• Perform other administrative duties assigned by management.

Skills

Requirements & Qualifications

· Female candidate preferred.

• Candidates on a spouse/dependent visa are preferred
• Bachelor's degree or diploma in Business Administration, Office Administration, or a related field preferred.
• 2–4 years of relevant experience in reception, administration, or office support.
• Previous experience in the UAE is preferred.
• Excellent communication and interpersonal skills.
• Professional and pleasant telephone and front-office manner.
• Good command of English, both written and spoken.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time management skills.
• Ability to multitask and prioritize daily responsibilities.
• High level of attention to detail and accuracy.
• Professional appearance and positive attitude.
• Ability to work independently as well as part of a team.
• UAE experience in a MEP, construction, or project based company will be an advantage.

Remuneration

• Competitive salary based on qualifications and relevant experience.