Receptionist, Administration

Position Description

The Receptionist is responsible for providing front-of-house support, coordinating in-house events, managing deliveries and mail, and supporting general administrative and facilities tasks. This role ensures a welcoming environment for visitors and guests, maintains smooth daily operations, and supports the overall efficiency of the office. This is a key role that involves interaction with both internal teams and external stakeholders.

Key Areas of Responsibilities

• Reception duties: visitor booking into the 8BG portal, meeting room management, answering phones and greeting guests, ensure rooms are cleared after meetings and manage comfort levels of the rooms

• Coordinate with Roadshow team on in-house events: Access Days, CLSA U, Group lunches

• Receiving deliveries – (water, soft drinks, cereal) from loading bay

• Distributing and collecting mail, franking post, booking couriers/DHL, loading bay booking for deliveries and raising permits

• General administration/facilities assistance

• Support with ordering of supplies and consumables for the office

• Other ad hoc duties as required.

Requirements

• Good written and verbal communication skills

• Previous experience within a reception/office environment

• Practical approach to problem solving

• Sound technical skills

• Good Interpersonal / communication skills

• Cost awareness

• Good team player

• Required to comply with company procedures and policies

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