Receptionist/ Administrative Assistant
Receptionist/ Administrative Assistant
About Citco
Since the 1940s Citco has provided specialist financial services to alternative investment funds, investors, multinationals and private clients worldwide. With over 6,000 employees in 45 countries we pioneer innovative solutions that meet our clients’ evolving needs, and deliver exceptional service.
Our continuous investment in learning means our people are among the best in the industry. And our corporate social responsibility programs provide meaningful and fulfilling work in the community.
A career at Citco isn’t just a job – it’s an opportunity to excel in an environment that genuinely supports your personal and professional development.
About the Role:
This role requires providing a welcoming, professional reception and office environment. Ensuring the office operates smoothly and efficiently. The team member must enjoy helping others and must have excellent people skills alongside outstanding organizational and operational skills.
Job Duties in Brief:
Reception
- Welcome all guests upon arrival
- Ensure guests names are listed in lobby security for ease on arrival
- When needed, provide a work station to internal staff visiting from another location.
- Ensure all visitors are made to feel comfortable and welcome – having a hospitable demeanor
- Handling all incoming calls courteously and professionally
- Greeting and directing all visitors
- Maintaining consistent awareness of all daily meetings and visitors
- Managing the professional appearance of the company’s public rooms
- Receiving and sorting all incoming and outgoing deliveries
- Ordering car service to and from airport, when necessary
- Processing breakfast and luncheon orders, when necessary
Administration
- Works with internal management and staff in providing administrative support.
- Proficient in Microsoft Office and Excel
- Personnel data management, including maintaining seating charts and phone lists
- Maintain accurate staff lists for lunch delivery services
About You:
- High school graduate or Associate’s Degree
- At least two years of related work experience
- Outstanding interpersonal skills and professional telephone presence
- Excellent time management skills
- Ability to work and thrive in a fast paced, team-heavy environment
- Strong organizational and time management skills
- Strong written and oral communication skills
- Excellent computer skills including: Outlook, Word, Excel and PowerPoint
- Must enjoy assisting others
What We Offer:
- A challenging and rewarding role in an award-winning global business.
- Opportunities for personal and professional career development.
- Great working environment, competitive salary and benefits, and opportunities for educational support.
- Be part of an industry leading global team, renowned for excellence.
Confidentiality Assured.
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