Receptionist/Administrative Assistant

We're active members of the communities we serve. That's why at Stantec, we always design with community in mind.

Our engineering and environmental groups provide comprehensive planning, design, and engineering services for all phases of road, bridge, rail, active transportation, municipal and development projects. This is where great people and great ideas truly make a difference. Our team members are dedicated and motivated to deliver excellence while applying sound engineering principals to deliver lifecycle solutions for both public and private sector clients. The high energy and volume of opportunities within our office allows you to set the pace of your career.

Your Opportunity

We are currently seeking an Administrative Professional to manage the reception desk in our Woodbury, Minnesota office. An integral member of the Administrative Team, this position performs various support services for the office, colleagues, and project teams that can range from day to day. The successful candidate must have demonstrated experience in a similar role, have a high degree of professionalism and communication skills, possess excellent client service skills, hold strong organizational skills with the ability to focus on multiple tasks and changing priorities, and have confidence in dealing with a wide range of internal and external clients.

Your Key Responsibilities

• In this position, you will be responsible for diverse functions that include but are not limited to the following\:
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges, etc.)
• Answer phones and greet guests.
• Perform clerical and administrative functions such as filing, sorting, mail and package handling, scheduling appointments/events, and travel booking.
• Assist with event planning and preparation.
• Order office supplies and maintain supply inventory.
• Assist with timecard monitoring.
• Review and submit invoices for payment to Accounts Payable
• Support the Office Safety and Environmental Coordinator (OSEC) which includes but is not limited to, act as a resource to local office operations in the administration of day-to-day safety activities and post and distribute HSSE (Health, Safety, Security, and Environment) Program documents.
• Assist with printing and laminating.
• Order business cards and promotional materials
• Ensure proper operation of printing and laminating equipment such as completing preventative maintenance requirements and calling for repairs.
• Format internal and external memos, letters, correspondence, and reports
• Support HR and the onboarding processes
• Keep kitchen supplies stocked and unload dishwasher.
• Perform other administrative duties as requested.
• Support project teams with deliverables in Microsoft Word, Excel, and PowerPoint for clients