Receptionist/Administrative Project Coordinator
At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves\: What is our impact on the world?
Watch Our Story\:' https\://www.hdrinc.com/our-story'
Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.
As the Albuquerque office Receptionist/Administrative Project Coordinator you will be the first point of engagement for all visitors
and staff arriving to the office.
In the role of Administrative Project Coordinator/Receptionist, we'll count on you to\:
•Provide exceptional service to our internal and external clients, your role to enhance their experience
•Answer and direct phone calls, deliver messages, greet employees and visitors, schedule conference calls, and distribute
incoming faxes and mail
•Apply company quality assurance guidelines and procedures for project document management
•Work with multiple Project Managers and project teams as needed
•Assist Project Manager with a variety of project development, initiation, planning, execution, and closeout activities
•Produce, proofread, format, organize and/or maintain a variety of written materials such as project guides, meeting
minutes, project invoices, numerical data, reports, project specifications, correspondence and other documentation
•Facilitate contract and fee review
•Order insurance and monitor insurance certificates
•Facilitate subconsultant procurement process
•Processes and reconcile invoices and prepare purchase requisitions following procurement procedures
•Assist with and help coordinate meetings and presentations
•Create and maintain paper and electronic files
•Apply company quality assurance guidelines and procedures for project document management
•Assist with and help coordinate meetings and presentations, includes arranging office catering events
•Work with multiple Project Managers and project teams as needed
•Assist with project guides, project reviews, project invoices and expense reports as needed
•Prioritize tasks in a calm and organized manner
•Maintain office supplies and place orders as needed
•Manage deliveries (FedEx, UPS, Courier, etc.) coming in, going out including preparation of packages getting sent out
•Serve as the liaison between third party vendors (building management, parking, suppliers, etc.)
•Assist administrative staff as needed
•Perform other duties as needed
and staff arriving to the office.
In the role of Administrative Project Coordinator/Receptionist, we'll count on you to\:
•Provide exceptional service to our internal and external clients, your role to enhance their experience
•Answer and direct phone calls, deliver messages, greet employees and visitors, schedule conference calls, and distribute
incoming faxes and mail
•Apply company quality assurance guidelines and procedures for project document management
•Work with multiple Project Managers and project teams as needed
•Assist Project Manager with a variety of project development, initiation, planning, execution, and closeout activities
•Produce, proofread, format, organize and/or maintain a variety of written materials such as project guides, meeting
minutes, project invoices, numerical data, reports, project specifications, correspondence and other documentation
•Facilitate contract and fee review
•Order insurance and monitor insurance certificates
•Facilitate subconsultant procurement process
•Processes and reconcile invoices and prepare purchase requisitions following procurement procedures
•Assist with and help coordinate meetings and presentations
•Create and maintain paper and electronic files
•Apply company quality assurance guidelines and procedures for project document management
•Assist with and help coordinate meetings and presentations, includes arranging office catering events
•Work with multiple Project Managers and project teams as needed
•Assist with project guides, project reviews, project invoices and expense reports as needed
•Prioritize tasks in a calm and organized manner
•Maintain office supplies and place orders as needed
•Manage deliveries (FedEx, UPS, Courier, etc.) coming in, going out including preparation of packages getting sent out
•Serve as the liaison between third party vendors (building management, parking, suppliers, etc.)
•Assist administrative staff as needed
•Perform other duties as needed