Receptionist and Admin Assistant
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Description
- Assist the HR Administrative Executive in managing and delivering general administrative office services.
- Issuing new MSR, Release Orders, Work Orders and processing invoices.
- Monitoring contract ACV and expiry dates in the NAVA Procurement system.
- Ensuring timely renewal of contracts prior to their expiry, including preparing the scope of work/services and cost estimate.
- Monitoring budgets utilisation and preparing monthly reports in accordance to company policies and procedures.
- Ensure timely servicing and maintenance of the companys office electrical appliances, such as coffee machines, air-conditionings, water dispensers.
- Support other departments with business travel arrangements, including transportation and hotel bookings.
- Coordinate and arrange appointments for employees offshore medical check-ups and safety trainings for the company.
- Liaising with the vendors/suppliers.
- Supervise the daily activities of the office Tea Lady and Cleaner.
- Perform front office reception duties that reflect a professional image aligned with company vision and mission.
- Manage daily incoming and outgoing calls, correspondences and courier service coordination.
- Coordinate meeting rooms bookings to ensure proper scheduling and ensure that the meeting rooms are cleaned and tidied after each use.
- Work Based Kuala Lumpur.