Receptionist And Office Administrator

Description

We are looking for a professional and organized receptionist & office administrator to join our team. The ideal candidate will be responsible for managing front desk operations, providing administrative support, and ensuring the smooth day-to-day functioning of the office. This role requires excellent communication skills, strong organizational abilities, and a customer-focused attitude.

Key responsibilities

• Welcome visitors and clients in a professional and friendly manner.
• Answer, screen, and direct incoming phone calls and emails.
• Manage meeting room bookings and coordinate appointments.
• Handle incoming and outgoing correspondence, courier services, and office documentation.
• Maintain office supplies inventory and coordinate purchasing when required.
• Provide administrative support to different departments.
• Organize and maintain filing systems, records, and company documents.
• Assist in preparing reports, letters, presentations, and other administrative documents.
• Coordinate with vendors and service providers for office-related requirements.
• Ensure the reception and office areas are well organized and presentable at all times.
• Support management with day-to-day administrative tasks as assigned.

What we're looking for

• Positive attitude and customer-service mindset.
• Excellent time management and organizational skills.
• Ability to prioritize tasks in a fast-paced environment.
• Reliable, proactive, and eager to contribute to a collaborative team.

Requirements

• Diploma in business administration, office management, or a related field.
• 2–4 years of experience in reception, office administration, or a similar role.
• Excellent communication skills in English (Arabic is an advantage).
• Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Strong organizational and multitasking skills.
• Professional appearance and excellent interpersonal skills.
• Ability to work independently and maintain confidentiality.
• Strong attention to detail and problem-solving skills.