Receptionist

Dinsmore is seeking a Receptionist at our Columbus, OH location.

Responsibilities

Answer phones and transfer calls to appropriate person. Deliver prompt, accurate messages to attorneys and staff
Greet clients/guests and notify attorneys or staff when visitors have arrived
Manage the office conference room bookings, schedule meetings, and place catering orders; Set up and breakdown of the conference room
Maintain the reception, conference room and kitchen areas
Place weekly office supply order; sort and distribute office supplies upon receipt of weekly delivery
Sort and distribute incoming mail and packages
Use postage meter to prepare outgoing mail and bring to drop box each day
Prepare items for shipping via FedEx and bring to drop box each day
Assist with new hire office set up
Assist with coordinating events
Assist with administrative projects as assigned, including document copying and scanning
Ability to operate standard office equipment, including personal computer, photocopier, fax machine, phone and voicemail systems
Work closely with Regional Office Administrator

Requirements

Exhibit initiative and pro-active behavioral style
Ability to conduct work with strong personal and professional ethics and integrity
Ability to provide excellent customer service
Ability to use multi-line phone and paging system
Superior interpersonal skills in dealing with all levels of the Firm (attorneys, administrative assistants, administration and other members of staff) and with clients and visitors
Ability to effectively report to several professionals on a large variety of tasks and manage priorities amid an occasionally heavy volume of work
Ability to keep information confidential
Must have strong writing and excellent communication skills
Must be able to create, edit, proofread and finalize all written communication, including emails, memos documents, etc.
Must be detail oriented with a high degree of accuracy
Must be able to multi-task prioritizing appropriately to meet deadlines and work well under pressure
Ability to work additional hours as needed
High School Diploma/GED required
Previous experience in a law firm setting a plus