Receptionist/HR Assistant

Universe Living is looking for an organized, dependable HR Assistant / Receptionist to support our HR department and serve as the first point of contact at our corporate office. We’re looking for someone professional, detail-oriented, eager to learn, and comfortable handling confidential information.
What you’ll do
Front Desk & Office Support

• Greet visitors and manage office access
• Answer and route calls and take messages
• Receive and distribute mail and packages
• Schedule meetings and book meeting rooms
• Order supplies and keep the front office and shared areas organized

HR & Payroll Support

• Prepare new hire paperwork, complete I-9s, and support onboarding
• Maintain personnel files and keep employee records current in HR systems
• Review timecards, follow up on missed punches, and help prepare payroll each pay period
• Track PTO, leave, and employee status changes
• Help code and reconcile expense reports
• Answer routine employee questions about benefits, pay, and HR paperwork
• Maintain employee contact lists and directories

What we’re looking for

• 1+ year of administrative, HR, or payroll experience preferred
• Strong organization, follow-through, and communication skills
• Proficiency in Microsoft Office or Google Workspace
• Discretion with confidential information
• Spanish speaking a strong plus