Receptionist - Mina Abdallah
Posted Updated
Below are main tasks:
- Handle incoming and outgoing mail and courier deliveries; notify recipients.
- Coordinate travel arrangements and prepare itineraries.
- Maintain office supplies inventory and place orders when stock is low.
- Coordinate travel arrangements and prepare itineraries, and hotel bookings
- Maintain printings in coordination with procurement team
- Greet visitors and clients.
- Answer, screen, and transfer incoming phone calls.
- Direct visitors to the correct person/department.
- Prepare, format, and proofread documents, letters, reports, and presentations.
- File management: create, organize, archive, and retrieve physical and electronic files.
- Process invoices, expense forms, purchase orders, and basic bookkeeping tasks or forwarding to finance.
- Responding to and being prepared for all external requests, such as directions, maps etc
- Maintain and communicate an up-to-date employee extension list, emergency contact list etc
- Receiving courier packages, checking documentation, and notifying employees of package arrival
- Assisting in shipment sending as requested, including document creation, courier booking, tracking, and arrival notification to the appropriate employee
- Support the HR Department on alternative duties when requested such employees’ events
- Ensuring that the Front Office area remains professional and presentable
Skills
- Male & Female are welcome to apply
- Candidate must have minimum 2 years in the same position
- Preferred bilingual, English is a must
- Preferred holding bachelor’s degree
- Preferred with car
- Location in Mina Abdallah