Receptionist & Office Operations Assistant

• Stable contract
• Full-time.
• Monday to Friday, office hours.
• Salary: €1,424 gross per month.
• Expected start date during the month of October.
• Initial training and support during onboarding.

We are SIFU, a leading Special Employment Centre in the provision of socially responsible Facility Services. With more than 30 years of experience and more than 9,500 professionals, over 5,000 of them with some type of disability, we serve more than 3,000 clients and we are present in Spain, France and Andorra. We are committed to equity, diversity and inclusion in our recruitment processes.

We are looking for a Receptionist & Office Operations Assistant exclusively for people with a disability certificate equal to or greater than 33% or IPT, to perform a service in a multinational corporate office located in the Avenida Diagonal area (08034), Barcelona. The position combines functions of corporate reception, internal customer service, meeting coordination, and support for daily office operations.

• In-person and telephone assistance for clients, visitors, candidates, and suppliers.
• Management of access and temporary credentials.
• Coordination of calls and visits with different internal departments.
• Reception, registration, and distribution of correspondence and parcels.
• Management and tracking of national and international shipments.
• Preparation and delivery of welcome packs for new hires.
• Coordination with the IT department for equipment delivery and support during onboarding and offboarding processes.
• Booking, coordination, and preparation of meeting rooms.
• Organization of spaces for meetings, internal events, and corporate visits.
• Supervision of the correct condition of meeting rooms and areas.
• Management and coordination of catering services for client meetings, international visits, and corporate events.
• Preparation and service of coffee, water, and other hospitality services.
• Requesting and following up on catering and supplier quotes following internal procedures.
• Coordination with cleaning, maintenance, and general services providers.
• Management of office operational incidents.
• Inventory control of consumables and office supplies.
• Updating of administrative records and documentation associated with office management.

• Disability certificate equal to or greater than 33% or IPT.
• Minimum of 2 years of experience in corporate reception, office management, facilities, or customer service.
• Medium-high level of English is essential, with the ability to handle visits, calls, and professional communications.
• Experience in meeting room coordination and catering management.
• Experience managing suppliers and general services.
• Knowledge of Microsoft 365: Outlook, Teams, Excel, and Word.
• Ability to organize different tasks simultaneously and manage priorities.
• Problem-solving, proactive, and organized profile with excellent customer orientation.
• Previous experience in multinational environments or large corporations is valued.