Receptionist - part-time

Job Summary:

The Administrative Assistant/Receptionist is responsible for the reception of guests to the agency and for administrative tasks assigned.

PLEASE NOTE: This is a part-time position, working Monday - Friday 12pm - 3 pm (15 hours per week)

Essential Job Duties and Responsibilities: (Additional duties may be assigned)

Reception:

• Warmly welcomes guests to the organization and ensures their needs are met.
• Notifies staff in a timely manner of meeting attendants, etc.
• Maintains record of when guests arrive and leave.
• Screens, answers and documents incoming calls on multi-line phone system.
• Maintains office security by following safety procedures and monitoring access to coworkers via reception.

Administrative Duties:

• Assists with clerical duties including copying, faxing, scanning, filing, mailing, shredding and data entry.
• Schedules meetings and appointments (both in person and virtually) as needed.
• Ensures all attendees have communication regarding meeting location, etc.
• Ensures meeting rooms display weekly calendar for their use.

Other:

• Attends meetings as assigned.
• Other duties as assigned in support of departmental or organizational goals

Supervisory Responsibilities:

None