Receptionist - Part-Time
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Description
Receptionist - Part-Time
Minneapolis, MN
At Winthrop & Weinstine, this position sets a vital first impression and welcoming representative of the Firm. The role greets all visitors, manages incoming phone calls, schedules appointments, and handles essential front-office administrative duties with utmost discretion and professionalism.
ESSENTIAL JOB FUNCTIONS (Including, but not limited to):
- Front Desk Operations: Serve as the first point of contact for clients, visitors, and guests by providing a professional and welcoming experience. Issue visitor badges and parking passes as needed. Maintain a clean, organized and professional reception and lobby area.
- Communications: Answer, screen, and direct incoming telephone calls and inquiries to the appropriate legal staff, attorneys, or departments. Greet clients and guests upon arrival and promptly notify the appropriate personnel. Ensure all communications are handled courteously, professionally, and efficiently.
- Scheduling and Conference Room Coordination: Assist attorneys and Legal Assistants with conference room scheduling and reservations. Coordinate room availability and meeting logistics as needed. Escort or direct clients and guests to the appropriate conference rooms or waiting area.
- Mail & Delivery Services: Receive, process, and distribute incoming and outgoing mail, legal packages, courier deliveries, and other shipments. Coordinate with Copy Services to ensure timely pickup and delivery of packages and documents.
- Meeting and Event Support: Provide backup support for meal and refreshment orders for meetings, client events, and firm functions in the absence of Legal Office Coordinators. Coordinate with the Hospitality team to ensure timely and accurate delivery of food and beverages to designated conference rooms and event locations.
COMPETENCIES (KNOWLEDGE, SKILLS AND ABILITIES) REQUIRED:
- Strict adherence to client confidentiality.
- Clear verbal and written communication.
- Ability to be flexible in schedule and adaptable to change.
- Calm demeanor under pressure.
- Skill with interpersonal relationships and ability to interact with all levels of staff and outside contacts.
- Ability to effectively work within a team environment.
- Ability to efficiently handle multiple tasks and frequent interruptions.
- Excellent attention to detail.
WORKING CONDITIONS:
- Requires use of office equipment, such as computers, telephones and copiers.
- Requires sitting for extended periods of time.
- Requires lifting of up to 20 lbs.
QUALIFICATIONS REQUIRED:
- High school graduate or GED equivalent.
- Minimum of 1-3 years receptionist or customer service-related experience.
QUALIFICATIONS, PREFERRED:
- Experience in a legal office.
SALARY & BENEFITS
Competitive annual base salary ranging from $44,555 to $55,317 based on a full-time position, commensurate with qualifications and experience.
Posted salary ranges are made in good faith. Winthrop & Weinstine reserves the right to adjust ranges depending on the experience/qualifications of the selected candidate as well as internal and external equity.
Winthrop & Weinstine offers a comprehensive benefits package for all regular full time employees including health insurance, paid parental leave, 401(k), disability, life insurance, paid time off, and voluntary benefits.
Equal Opportunity Employer
Winthrop & Weinstine is an equal opportunity employer. We do not discriminate on the basis of race, color, creed, religion, sex, national origin, physical or mental disability, age, veteran status, pregnancy, sexual orientation, genetic information, gender identity, or any other basis protected by state or federal law or local ordinance.