Receptionist (PT)

Rate $16.75

GENERAL DUTIES

• Operate the telephone/intercom system as required.
• Answer the telephone, determine the nature of the call and transfer or relay the information to the appropriate department.
• Maintain confidentiality of all pertinent information.
• Report any equipment malfunctions to the appropriate director or supervisor.
• Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facility.
• Answer the front door as needed and direct visitors according to the need.
• Assist with general Mission information, etc.

SECRETARIAL DUTIES

• Process and post all gift-in-kind receipts and thank you letters in a timely manner.
• Compose, type and mail special thank you notes as assigned.
• Assist in the stuffing and stamping of mailings as needed.
• Assist in other secretarial duties as may become necessary or as directed by Supervisor.
• Maintain all office files, records, forms, etc. in a neat and orderly manner.
• Back up to Executive Administrative Assistant during vacation/sickness.
• Perform related work and other duties when required and as assigned.

RECEPTION AREA

• Maintain Mission front vestibule entrance and walkway to be free of trash, debris, etc.
• Assure that the reception area and visitor center are neat and clean and that non-monetary donations are taken to the proper areas.
• Maintain office equipment in reception area and inform administrative assistant concerning supplies needed.
• Responsible for finding a replacement for the reception area in case of absence.
• Work with Volunteer Supervisor in developing a list of volunteers for the reception area.
• Train designated staff and volunteers to fulfill reception duties.