Receptionist

An automotive distributor requires a receptionist for a 6 month maternity cover. The successful applicant will have experience working in a busy reception environment, and have an excellent telephone manner, communication and administrative skills. A minimum of 2 years in a similar role is required. The successful candidate must have experience dealing with the following duties:

The Role:

• Greet and register all persons entering the organization & deal with regular public enquiries
• Monitor visitor access and maintain security awareness
• Answer all incoming switchboard calls, screen and direct calls to their proper recipient, take and relay messages as needed
• Track and organise brochure requests and queries from the public – by web, email and post
• Answer all incoming e-mail queries & if needed direct to proper recipient
• Ensure knowledge of staff movements in and out of organization
• Assist with scheduling appointments, hotel bookings and ad hoc event bookings
• Ensure the reception area is maintained to the highest standards

Main Administration Duties:

• Receive and sort deliveries for staff and onsite warehouse
• Organize in-house meeting room bookings and any external catering requirements
• Monitor, maintain and re-order all office stationery
• Organize daily outgoing mail and arrange couriers for any urgent/priority post
• Provide general administrative & clerical support for other staff members and departments
• Prepare reports & documents, mail merges and letters
• Regular data entry for various departments
• Responsible for general accounts reports & account department support


The Person:

• Be friendly and approachable
• Have strong customer relation and engagement skills
• Communicate via email, phone and face to face clearly and efficiently
• Have excellent computer skills including Microsoft Office (Word, Excel, PowerPoint)
• Have excellent organisational and time management skills
• Enjoy working in a team environment and also have the ability to work on your own
• Be self-motivated, positive and enthusiastic and professional in all respects

Salary on application.

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