Recreation Administrator

Schedule, build and manage the registration process for all Youth & Aquatic Programs

Distributes information for Youth & Aquatic programming using digital communication

Designs and creates print media for Youth& Aquatic programs

Schedule and maintain employee working schedules for Youth & Aquatic programs under supervision of department leadership

Ensure employee timecards are complete with correct punch in/outs

Input the commissions for employees from Jonas reports and class schedules

Review and approve all timecards at the end of each payroll period

Track and organize program attendance

Evaluate aquatic program participant performance & progress

Code and process all invoices for the department

Input the registration fees from Members for programs, events, camp & swim lessons in Jonas and/or Salesforce

Submit billing packets to the catering department for final processing

Create supply lists to submit for purchase based on weekly inventories

Oversee aquatics inventory through monthly counts and maintain Youth & Family Program inventory by receiving, organizing, and recording supplies and equipment as they arrive

Place orders through Food Trak for complimentary snack offerings

Run Jonas reports for commission and sales numbers as needed

Assist leadership at Youth & Aquatic events and Summer Camp programs as necessary

Act as the liaison for ROCC families participating in Youth and aquatic programs

Handle correspondence with parents and instructors

A minimum of 1 year of communications/marketing or similar role OR education in similar field

Possess American Red Cross Child & Adult CPR/AED or Lifeguard Certification or the ability to obtain it prior to your start date

Good knowledge of health and nutrition

Strong organizational and management skills

PC skills with thorough knowledge of Microsoft Office, Adobe Acrobat and internet capabilities

Readily able to learn multiple in-house software programs, some to a mastery level

Excellent administrative, telephone, organizational and interpersonal skills

Demonstrated ability to communicate effectively, including proficiency in clear, concise and compelling written, verbal and listening communication skills

(Preferred) A minimum of 1 year of competitive swimming, aquatic programming, athletics OR similar field

Dedicated to meeting the expectations and requirements of the membership; Acts with members in mind

Dependable, reliable and capable of working independently

Able to make quick, but informed decisions, often under tight deadlines and pressure

Ability to be flexible when taking on tasks, prioritizing as necessary, and in handling situations

Able to learn quickly when faced with new problems and challenges

Enjoys working hard and seizing opportunities as they present themselves

Is easy to approach; enjoys interacting with co-workers and Members

Use your time effectively and efficiently

Gets more done in less time than others; ability to multi-task is critical

Safety minded, high quality service standards, diplomatic and calm

Skilled at active listening, retaining knowledge and acting upon it