Recreation Events Manager

The purpose of this classification is to manage the operations and staff involved in providing special events and activities for Consolidated Government citizens.

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Manages, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.
• Organizes, prioritizes, and assigns work activities for special events: prioritizes work activities to meet objectives; ensures subordinates have the proper resources needed to complete the assigned work; monitors status of work in progress and inspects completed work; consults with assigned staff to assist with complex and problem situations and provide technical expertise; and provides progress and activity reports to Deputy Director.
• Develops, coordinates, and implements special events: creates, develops and schedules events; establishes, updates and maintains timelines; secures event site; designs event flow, crowd layout and control, etc.; creates event budgets; and manages and oversees approved budgets.
• Promotes Consolidated Government venues: builds relationships with potential clients and corporate sponsors; recruits concerts, festivals and other events; coordinates and develops proposals and plans itineraries for prospective industry representatives and corporate sponsors; conducts site tours; prepares and provides information materials; maintains communication and works closely with a variety of local, regional or national agencies, businesses and clients.
• Promotes the use of the Consolidated Government facilities and venues; schedules and coordinates private rentals; monitors event calendar, available space and dates, pending and signed contracts, and related activities; conducts facility tours; verifies agreements with clients; coordinates third party service contractors for lighting and sound, concessions, security etc.; ensures fulfillment of negotiated contracts; and provides onsite management, technical expertise, advice, and direction.
• Coordinates pre event activities; prepares and distributes documentation to departmental staff.; provides event information for publication; coordinates third party service contraction including preparing Requests for Proposal and Requests for Bid, negotiating contracts, etc.; attends meetings to ensure job responsibilities for event requirements are delegated; gathers and purchase supplies and prizes; obtains appropriate licenses and permits; ensures site appropriateness and readiness including safety, electrical, maintenance, rash, insect control, etc.
• Coordinates post-event activities; monitors tear down and clean up after events; conducts assessment and evaluation of events; prepare report of assessment to summarize outcome of events; develops recommendations for improvements and modifications.
• Manages, maintains, publishes and distributes a monthly and yearly calendar for events and activities: enters and updates event information on department website; and responds to questions and requests for information.