Recruiter Specialist

POSITION TITLE: Recruiter Specialist

REPORTS TO (TITLE): Clinician Recruiter

SALARY RANGE: $72,384 - $88,900 DOE

Job Summary:

This position reports to the Clinician Recruiter and manages assigned recruitment requisitions and hiring requests. The Recruiter is responsible for coordinating and managing full-cycle recruitment for front line clinical and non-clinical positions as identified by HR Management, while supporting a consistent, efficient, and positive hiring experience for all candidates. Responsibilities include sourcing candidates, screening applicants, coordinating interviews, partnering with hiring managers throughout the selection process, and assisting with hiring decisions.

The Recruiter also coordinates pre-onboarding requirements and onboarding activities for all new employees and facilitates new-hire orientation. This position serves as a key connection between recruitment and onboarding, ensuring a smooth transition from offer acceptance through an employee's first day. Success in this role requires professionalism in written and verbal communication, strong organizational skills, accuracy, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Specific Tasks/Duties Include:

Recruitment and Talent Acquisition

• Manage full-cycle recruitment for assigned positions.
• Partner with hiring managers and key stakeholders to gain a clear understanding of strategic objectives, hiring needs, workforce plans, and priority positions.
• Develop and execute recruitment plans, including timelines, deliverables, and sourcing strategies.
• Assist in posting positions internally in compliance with Collective Bargaining Agreement requirements and externally through appropriate recruitment sources.
• Source candidates through colleges, universities, trade associations, publications, career fairs, employee referrals, and other creative recruiting channels.
• Manage and coordinate the organization's college recruitment and internship programs.
• Screen internal and external applicants against position qualifications and recommend qualified candidates for interviews.
• Communicate with candidates throughout the recruitment process and provide timely updates regarding recruitment and selection activities.
• Partner with hiring managers to identify and select the most qualified candidates.
• Administer skill-based testing as needed.

Offer Management and Employee Transactions

• Prepare and distribute offer letters, internal change-of-employment letters, and candidate disposition communications through the applicant tracking system.
• Process employee referral bonuses for identified positions.
• Process Personnel Action Forms (PAFs) in Paycom for internal employee position changes.
• Provide required hiring information to the Credentialing Department to support onboarding activities.

Onboarding and New Hire Experience

• Coordinate onboarding activities for all new employees, including non-provider employees and providers recruited through the Clinician Recruiter.
• Serve as the primary Human Resources onboarding contact from accepted offer through completion of the onboarding process.
• Initiate, monitor, and track electronic onboarding requirements.
• Follow up with all new hires regarding outstanding documentation and onboarding requirements.
• Coordinate pre-employment requirements, including background checks, E-Verify, occupational health clearance, and other required pre-employment activities for all new hires.
• Facilitate new-hire orientation and support a positive onboarding experience for all new employees.

Recruitment Operations and Administration

• Maintain the organization's applicant tracking system and recruitment databases.
• Coordinate the creation of new job descriptions and maintain and update existing job descriptions.
• Maintain the Recruitment Manager Toolkit and develop new recruitment resources as requested by the Clinician Recruiter and/or Leadership Team.
• Maintain and update recruitment-related documents, spreadsheets, reports, and databases.
• Identify opportunities to streamline, standardize, and improve recruitment and onboarding processes, including utilization of available HR technology.
• Perform other duties as assigned.

Compliance and Customer Service

• Ensure compliance with employment laws, organizational policies, and Collective Bargaining Agreement requirements throughout the hiring process.
• Provide courteous, professional, and timely customer service to employees, applicants, hiring managers, and other stakeholders.
• Maintain confidentiality of sensitive applicant and employee information.