Recruiter

Our Company

The Theodore Roosevelt Medora Foundation (TRMF) is a 501(c)(3) nonprofit organization and North Dakota’s premier tourism and hospitality provider. TRMF welcomes hundreds of thousands of guests each year to Medora through a diverse lineup of entertainment, historical, educational, hospitality, and guest service experiences.

Founded in 1986 after the Schafer family donated their Medora operations to establish the Foundation, TRMF continues to connect people to Medora for positive, life-changing experiences. Today, TRMF is supported by more than 90 full-time employees, hundreds of seasonal employees, and over 650 volunteers.

We are a team inspired by Medora. We respect this place and the people we meet here. We deliver excellence in hospitality, work with creativity and integrity, and value the people who help bring Medora to life each season.

Job Overview

The High-Volume Seasonal Recruiter is responsible for leading and executing recruitment efforts for 400+ seasonal positions supporting TRMF’s May through September operating season. This position develops seasonal recruiting strategies, sources and screens candidates, partners with hiring managers, manages applicant tracking system activity, supports international hiring processes, and helps ensure a timely, organized, and positive candidate experience.

This role is central to building the seasonal workforce needed to support TRMF’s hospitality, entertainment, guest service, retail, food and beverage, lodging, maintenance, and operational needs. The recruiter must be able to work in a fast-paced, deadline-driven environment and respond quickly to changing staffing priorities throughout the recruiting and operating cycle.

Essential Duties and Responsibilities

Seasonal Recruiting Strategy

• Develop and execute high-volume seasonal recruitment strategies to fill 400+ seasonal positions within established timelines.
• Partner with hiring managers and department leaders to identify staffing needs, hiring timelines, position requirements, and priority openings.
• Build and maintain candidate pipelines for current and future seasonal hiring needs.
• Recommend recruiting strategies, advertising channels, and sourcing approaches based on staffing needs, applicant flow, and hiring trends.
• Represent TRMF at career fairs, college recruiting events, community hiring events, networking events, and other recruitment opportunities.

Full-Cycle Recruiting and Candidate Experience

• Coordinate the full-cycle recruiting process, including job postings, sourcing, screening, interviewing, reference checks, offers, pre-employment steps, onboarding coordination, and candidate communication.
• Conduct phone, video, and in-person interviews to assess candidate qualifications, availability, position fit, and alignment with seasonal operational needs.
• Maintain timely and professional communication with candidates throughout the hiring process.
• Ensure candidates receive clear information regarding position expectations, seasonal dates, start dates, housing options, onboarding requirements, and employment eligibility requirements.
• Collaborate with hiring managers and Human Resources staff during the offer process, including start dates, employment terms, compensation details, incentives, and other relevant hiring information.
• ATS, Reporting, and Recruiting Metrics
• Manage day-to-day applicant tracking system activity to ensure accurate candidate records, hiring status updates, requisition information, and reporting.
• Track and report key recruitment metrics, such as applicant volume, time-to-fill, offer acceptance, hiring progress, sourcing effectiveness, and new hire turnover trends.
• Provide regular recruiting updates to the Human Resources Director, hiring managers, and other department leaders.
• Use recruiting data to identify staffing risks, bottlenecks, and opportunities to improve the hiring process.

International Hiring and Compliance

• Support recruitment and coordination for international seasonal workers, including H-2B and Summer Work Travel Program (J-1) candidates.
• Maintain effective working relationships with international hiring agencies and program partners.
• Interview international applicants, assess qualifications and availability, and provide clear information regarding applicable hiring and visa-related processes.
• Coordinate timely documentation with agencies and internal stakeholders to support employment eligibility and program compliance.
• Maintain accurate records related to international hiring activities and ensure required documentation is organized and complete.
• Work with agencies and Human Resources staff to support compliance with applicable Department of Labor, Department of State, federal, state, and local employment requirements.

Housing, Onboarding, and Workforce Coordination

• Collaborate with the Housing Manager regarding seasonal housing availability, candidate housing needs, placement considerations, and arrival timelines.
• Coordinate with Human Resources, hiring managers, and other internal partners to support efficient onboarding and seasonal workforce readiness.
• Help ensure candidates understand housing expectations, reporting dates, required documents, and pre-employment steps.
• Support a smooth transition from accepted offer to arrival, onboarding, and department placement.
• Compliance, Process Improvement, and Employer Brand
• Maintain compliance with applicable federal, state, and local employment laws, regulations, and TRMF policies throughout the recruitment process.
• Maintain knowledge of recruitment trends, employment law updates, seasonal workforce practices, and emerging recruiting technologies.
• Participate in employer branding initiatives that promote TRMF as an employer of choice for seasonal and full-time candidates.
• Recommend process improvements to strengthen recruiting efficiency, candidate experience, hiring manager communication, and seasonal workforce planning.
• Perform other duties as assigned.

Supervisory Responsibilities

• None.