Recruitment and Onboarding Specialist

Make a difference every day at Amoskeag Health, where we believe strong healthcare begins with strong human connections!

Who You Are:

Amoskeag Health is seeking an experienced and proactive Recruitment and Onboarding Specialist to support our workforce needs by sourcing, screening, hiring, and onboarding qualified candidates. The ideal candidate will bring strong knowledge of recruiting and hiring best practices, demonstrate initiative and sound judgment, and collaborate effectively with leaders across the organization to support our mission of providing exceptional care and services that are accessible to all.

What You’ll Do:

RECRUITMENT AND HIRING

• Partners with management to understand staffing needs, recommend effective recruiting solutions, and guide hiring managers through the recruitment process.
• Collaborates with hiring managers and senior leaders to develop job postings, identify effective sourcing strategies, and create, maintain, and update job requisitions and postings within the UKG Kronos Talent Module (ATS)
• Ensures the Amoskeag Health careers website and external job board platforms, including Indeed, LinkedIn, and 3RNET, are maintained and updated to support recruitment strategies, including management of account access credentials.
• Actively sources and recruits qualified candidates for all clinical and non-clinical staffing positions, including providers and non-physician practitioners (NPPs), through various channels such as online job boards, professional networking, college recruiting, and social media.
• Conducts regular follow-up with managers to determine the effectiveness of recruiting plans and implementation
• Reviews resumes and applications for appropriate competencies with positions and matches candidates to openings as appropriate.
• Conducts initial screenings and provides hiring managers with recommendations
• Ensures consistent and timely communication with applicants
• Provides guidance to hiring managers with respect to effective interviewing and skill assessment
• Follows up on the interview process status, ensuring timeliness for both managers and applicants
• Communicates employer information, compensation expectations and benefits during screening process
• Coordinates provider interviews and site visits in collaboration with hiring managers and organizational leadership, managing scheduling, logistics, and communication to ensure a smooth and positive candidate experience.
• Coordinates internal employee transfers and promotions, partnering with hiring managers and HR to facilitate the process and ensure appropriate documentation and system updates are completed
• Ensures hiring practices comply with Amoskeag Health’s policies and procedures as well as with relevant laws and regulations
• Stays current on the company’s organization structure, personnel policies, and federal and state laws regarding employment practices
• Collaborates with the CHRO to maintain relationships with key external stakeholders, community partners, and contracted agencies, including Bi-State Primary Care Association, to support recruitment initiatives and workforce development
• Completes timely reports on employment activity, candidate sourcing effectiveness, and recruiting costs, while maintaining recruitment tracking logs for requisitions, candidates, hires, and pipeline development.
• Administers and maintains the employee referral bonus program, including tracking referrals, monitoring candidate hiring outcomes, and coordinating bonus eligibility and processing in accordance with organizational policies.
• Develops, implements and revises recruitment-related policies and procedures as needed in conjunction with CHRO.
• Works collaboratively with others in Human Resources to provide high-quality HR support to employees and management

ONBOARDING AND ORIENTATION

• Coordinates the new hire onboarding process from accepted offer through the employee’s start date and orientation, ensuring a timely and welcoming experience.
• Prepares, initiates, and monitors HR-related onboarding tasks and required documentation in UKG Ready and other applicable systems.
• Schedules, coordinates, and conducts new hire orientation, including communicating schedules, expectations, and logistical information to new employees, IT and presenters.
• Prepares and maintains new hire orientation packets, rosters and other essential materials, ensuring information is accurate and current.
• Provides guidance to hiring managers on effective onboarding and new hire orientation practices.
• Evaluates onboarding and orientation processes and recommends improvements to support consistency, efficiency, and the new employee experience.

ADDITIONAL RESPONSIBILITIES

• Responsible for assisting the Human Resources Department with assigned projects within employee’s knowledge and skillset. Training may be provided.
• Provides Office Coverage as needed.
• Other responsibilities as assigned by supervisor.

What You'll Bring:

• Bachelor’s degree in Human Resources Management or other related field. An equivalent combination of experience and education will be considered.
• Minimum of at least two years’ experience in staff recruitment or similar activities required.
• Experience working in a medical environment strongly preferred.
• Experience using an applicant tracking system (ATS) preferred.
• Computer skills; self-directed, high-level organizational skills, time management, and follow-through.
• Excellent oral and written communication skills.
• Ability to manage competing priorities, maintain accurate recruitment records, and build effective working relationships with hiring managers, leadership, candidates, and external partners.
• Knowledge of recruitment processes, candidate sourcing strategies, and job board platforms preferred.
• Ability to handle confidential information with discretion.