Recruitment Coordinator
Summary
Coordinate hiring and onboarding for a fast-moving startup, managing interviews, offer letters, and HR systems while improving processes in a low-structure environment.
As the Recruitment Coordinator, you will support the team by coordinating key aspects of the hiring and onboarding processes while serving as a local point of contact for People Operations. This is a startup environment with less fixed structure than a large corporation, processes are still evolving, and you will be expected to adapt and improve them as needs change, rather than simply execute an existing playbook. You will ensure an organized, well-documented process that creates a positive experience for both candidates and employees.
Responsibilities
Recruiting Coordination
- Coordinate interviews and handle communication with candidates and internal stakeholders.
- Generate offer letters, initiate background checks, and manage data entry in HR systems such as Rippling.
- Maintain and update candidate trackers, ensuring accurate and timely information.
- Identify gaps in existing recruiting processes and proactively propose or build improvements as hiring needs evolve.
Onboarding & HR Support
- Set up new hires in HR, payroll, and system access tools.
- Assist with onboarding planning, ensuring all tasks and documentation are completed.
- Manage employee records and contribute to effective offboarding processes.
Culture & Local Coordination
- Organize team activities, events, and global participation initiatives.
- Prepare communications and internal posts for new hires, birthdays, and other milestones.
- Serve as the local point of contact 1–2 days per week to assist employees with routine HR-related questions.
Requirements
- 2–3 years of experience in recruiting coordination, HR support, or administrative roles, including hands-on experience directly sourcing candidates (not only screening inbound applicants).
- Comfortable working with limited structure and ambiguity; able to build and improve processes in a fast-changing environment rather than only follow an existing one.
- Fluent or near-native English, written and spoken.
- Strong organization and attention to detail, with the ability to manage multiple tasks.
- Proficiency in Google Workspace; experience with HR systems (Rippling is a plus).
- Working knowledge of Canva or other design tools.
- Professional discretion and a collaborative approach.
Benefits
Salary: $3000 USD/month
Unlimited PTO