Recruitment Day: Executive Assistant III(Ward)

Vacancy Notification Circular No. KWC239/26

Key Responsibilities：

1. Carry out clerical duties in ward, including general clerical work, filing, message receiving, supplies and related stores keeping and inventory checking.

2. Handle patients’ and visitors’ enquiries.

3. Maintain medical records, and if required, trace laboratory, radio-diagnostic and other investigation reports.

4. Assist in obtaining medical consultation appointments and arranging transport services for patients.

5. Perform recording and other administration procedures such as the patient admission and discharge procedures.

6. Assist in maintaining inventory of supplies, furniture and equipment and to perform related stores keeping duties.

7. Assist in Staff Rostering Systems entering.

8. Assist in giving instructions to supporting staff to carry out ward duties.

9. Assist in handling feedback and complaints with relevant departments.

10. Assist in co-ordination of meetings/ training programs, prepare PowerPoint files and draft meeting minutes.

11. Assist in preparing monthly and ad hoc returns to management and managing ward/ department guidelines & protocol, patient information such as pamphlets.

12. Collect data, compile statistics and conduct simple analysis.

13. Support clinical research/ education/ teaching activities.

14. Ordering and handling patients’ diet and ward dispensary items.

15. Other related duties as assigned by the supervisor.

Entry Requirements：

1. F.5 / S.5 with (a) or (b) below\:

(a) HKCEE 5 passes including English Language (Syllabus B) and Chinese Language; or equivalent; OR

(b) 5 subjects in HKDSE attaining the level specified below\:

- Level 2 in English Language and Chinese Language; AND

- Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects; or equivalent;

OR

2. F.5 / S.5 with experience.

Preferable Attributes/Exposure：

1. Willing to work in ward area;

2. Good at interacting with people with customer service skills;

3. Able to perform typing and computer operation in MS Office and Chinese word processing.

Remarks：

For All Applicants

1. Please refer to https\://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for Notes to Candidates.

2. Applicants if find suitable, will be employed to undergo 6 months’ structured training. Employment may be terminated if the selected applicant fails to pass the assessment after training.

3. Executive Assistant III(Ward) with 2 years’ working experience in a ward environment and satisfactory performance may be progressed to Executive Assistant II(Ward) (monthly basic salary HK$20,159 – HK$24,503) subject to passing assessment and selection.

4. For more information about this position, please watch the video via the following link https\://player.vimeo.com/video/1023826930?h=98938067d0?badge=0&amp&quailty=540p

5. Retiring / retired Executive Assistant II(Ward) or Clerical Grade staff who possess 2 years’ working experience in a ward environment in Hospital Authority before normal retirement or completion of contract at normal retirement age, if recommended for appointment, will be appointed to the rank of Executive Assistant II(Ward).

If you are interested in the above position, please bring along application form HA(G)13, the original and copies of your academic certificates and employment references on the Recruitment Day. Application form HA(G)13 can be downloaded from HA's website(www.ha.org.hk).

*Please note that if there is Tropical Cyclone Warning Signal No. 8 or above / Black Rainstorm Warning Signal / Extreme Condition hoisted and is lowered at or before 7\:30 am on the interview day, selection interview would be proceeded. Otherwise, the selection interview would be cancelled.

For enquiries, please telephone 2990 4204 or 2990 4202.