Recruitment Operations Coordinator
Our Partner Client connects iconic brands with exceptional talent. Headquartered in NYC and trusted nationwide, we specialize in premium staffing for events, hospitality, fashion, and retail, temp-to-perm, and beyond. Fast. Polished. People-first.
As a Recruitment Operations Coordinator, you support the day-to-day execution of staffing and recruitment efforts by coordinating candidate outreach, scheduling, onboarding, and documentation. You ensure smooth, timely processes and maintain accurate records in a fast-paced, high-volume environment, playing a key role in delivering an exceptional experience for both clients and candidates.
This is a full-time role, on a US shift and on an Onsite set-up.
If you have the right skill set, this may be your opportunity to enter this fast-growing organization.
DUTIES AND RESPONSIBILITIES:
Talent Recruitment
Coordinate job postings across platforms and social channels in alignment with hiring needs.
Schedule interviews on behalf of Talent Managers and ensure candidates are properly prepped.
Maintain timely and accurate records in the Applicant Tracking System (ATS).
Support in-person casting efforts, including scheduling talent, preparing materials, and post-casting notes.
Assist with sourcing talent for niche roles or last-minute needs using approved platforms and agency databases.
Talent Operations
Assist with onboarding and orientation logistics for new talent.
Coordinate communications for the talent pool, including scheduling updates, reminders, and policy rollouts.
Create and manage up-to-date talent lookbooks for client submission.
Help organize orientation and training by assisting with sign-ups, materials, and attendance tracking.
Conduct daily tracking of field staff time & attendance data and flag discrepancies or performance concerns to Talent Managers.
Take post-event performance feedback and assist in logging information.
Administrative Support
Aid with collecting receipts and expenses tied to talent travel, wardrobe, or training sessions.
Maintain organized documentation for compliance, event feedback, and talent progression.
Collect and compile post-event images for use on social channels and weekly meetings.
Assist with department-wide initiatives and special projects across staffing, training, and communications.
QUALIFICATIONS:
5+ years of professional experience in full-cycle staffing and recruitment for permanent and/or temporary roles.
Proven Leadership Experience: Demonstrated experience leading teams, particularly in staffing, recruitment, hospitality, fashion & retail, and event settings.
Innovative Recruitment Strategies: Expertise in developing and implementing innovative staffing strategies to attract top talent.
Financial Acumen: Understanding of budgeting and cost management in relation to staffing and events.
Cultural Competency: Ability to work effectively in a diverse environment, understanding the nuances of different cultures and backgrounds.
- Tech-Savvy: Familiarity with Hubspot CRM and Marketing Hub, applicant tracking systems, Slack, Calendly, Canva, and Google Workspace.