Recruitment Specialist

Description:

SmartRecruiters Functional Lead / Functional Consultant

Role Purpose

We are seeking an experienced SmartRecruiters Functional Lead to act as the product and business process expert for our recruitment platform. The successful candidate will work closely with our Resourcing SMEs, Digital teams and third-party suppliers to translate business requirements into a functional design which maximises the value delivered by the SmartRecruiters platform. They will configure SmartRecruiters, delivering a solution to effectively support our recruitment services which is compliant within a Central Government framework and integrates to SAP Employee Central.

The role combines functional system expertise, stakeholder management, process improvement and supplier management.

Key Responsibilities

Functional Ownership

• Act as the functional lead and subject matter expert for SmartRecruiters.
• Provide expert advice on SmartRecruiters best practice and capabilities.
• Ensure platform configuration supports recruitment policies, processes and legislative requirements.

Business Process Improvement

• Lead workshops with HR and recruitment stakeholders to understand business requirements.
• Design and implement improved end-to-end recruitment processes.
• Analyse recruitment processes and recommend opportunities for automation and optimisation.

Configuration & Solution Design

• Configure and maintain SmartRecruiters modules including:
  • Requisitions
  • Job Advertising
  • Candidate Management
  • Workflows
  • Approvals
  • Interview Scheduling
  • Offer Management
  • Reporting and Analytics
  • Embedded AI functionality
  • MeVitae integration for redaction of personal details to provide management of 'blind' sifting to minimise bias within the selection process.
• Assess impacts of configuration changes and ensure appropriate governance is applied.
• Create functional specifications and other associated documentation as per our policies

Reporting & Data

• Develop meaningful recruitment dashboards and reports.
• Ensure data quality, consistency and compliance across the platform.
• Analyse recruitment performance metrics and provide recommendations for improvement.
• Support organisational reporting requirements and workforce planning activities.

Training & Adoption

• Support in the development of training materials and knowledge articles.
• Deliver workshops and user training sessions for key business users.
• Support user adoption and change management activities.

Governance & Compliance

• Ensure recruitment processes comply with employment legislation and organisational policies.
• Support audit, security and GDPR requirements.
• Maintain documentation, process maps and configuration records.

Essential Skills & Experience

• Significant evidenced experience working with SmartRecruiters in a functional, product owner or business systems role.
• Strong understanding of end-to-end recruitment and talent acquisition processes.
• Experience configuring recruitment workflows and business processes within SmartRecruiters.
• Proven ability to gather, analyse and document business requirements.
• Experience leading workshops with senior stakeholders.
• Strong analytical and problem-solving skills.
• Experience managing third-party suppliers and service providers.
• Understanding of data management, reporting and KPI development.
• Excellent communication and stakeholder engagement skills.

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Desirable Skills & Experience

• Experience of SmartRecruiters implementation or major transformation programmes.
• Experience integrating SmartRecruiters with HR, ERP and identity management platforms.
• Knowledge of Civil Service recruitment processes.
• Experience working within Agile delivery environments.
• Familiarity with SAP SuccessFactors.
• Relevant SmartRecruiters certification or equivalent experience.

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Additional Details

• Senior Interim Hire : No
• Region : Outer London
• Requisition Type : 1. New Requirement
• Name of Nominated Worker : (No Value)
• Please provide any additional information specific to this role : (No Value)
• If any professional qualifications are required for the role, please list certificates here: : (No Value)
• Desired Skill 1 : HR|Talent Acquisition
• Desired Skill 2 : (No Value)
• Desired Skill 3 : (No Value)
• Desired Skill 4 : (No Value)
• Desired Skill 5 : (No Value)
• Are there any Health and Safety requirements or hazards associated to this role? : No
• If yes, please specify the Health and Safety Considerations : (No Value)
• Is the role in or out of scope of IR35? : In Scope
• Level of screening : BPSS (Basic Disclosure)
• Internal Job Title : Recruitment Specialist
• Grade : 6
• AMS Job Category : HR|Recruitment Specialist
• Equivalent Permanent Grade : Department for Levelling Up Housing and Communities Core (MHCLG MHCLG)|Grade 6 / G6
• Armed Forces Covenant Signatory : Unknown
• Disability Confident Level : Yes - Leader (L3)
• Business Unit Name Hierarchy : Ministry of Housing, Communities and Local Government|Ministry of Housing, Communities and Local Government|Finance and Corporate Services|People Capability and Change
• Business Unit Code Hierarchy : MHCLG|MHCLG MHCLG|MHCLG MHCLG FaC|MHCLG MHCLG FaC PCa