Regional Grants Officer

Location and Contract Details

Place: Jordan or Syria
Starting date: 1st June 2026
Duration of contract: 7.5 months
Closing date for applications: 27 April 2026
We will be reviewing applications on an ongoing basis.

About Humanity & Inclusion

Humanity & Inclusion is an independent and impartial aid organisation working in situations of poverty and exclusion, conflict, and disaster. The organisation works alongside people with disabilities and vulnerable populations, taking action and bearing witness in order to respond to their essential needs, improve their living conditions, and promote respect for their dignity and fundamental rights.

Since its creation in 1982, HI has run development and humanitarian projects in more than 55 countries and responded to numerous emergencies. Today, we have a budget of approximately 200 million euros, with 4,000 employees worldwide.

Job Context

HI’s Middle East Regional Programme (MASHRIQ) coordinates missions in five different countries (Syria, Egypt, Jordan, Lebanon, Iraq). The programme covers the full mandate of HI – emergency, mine action, and development with a strong focus on continuum and resilience. The program has a total volume expected for 2026 of 12 million euros with 250 staff.

The region is dealing with various types of contexts, from acute emergency to development.

There are four main sectors of intervention: physical and functional rehabilitation; health (MHPSS, SRHR); resilience and inclusion (inclusive education, economic inclusion and basic needs, DRR, inclusive humanitarian action, and inclusive governance); and armed violence reduction. Projects are implemented through local partners and local service providers as well as through direct implementation.

The Regional Grant Officer will be a member of the MASHRIQ Regional technical team (MEAL, Specialists, and Grant development), which is managed by the Regional Technical Head of Program (THoP) based in Amman. The regional team is spread among the countries. This position will be on a full-time basis and line managed by the Regional Program Development Manager. The Regional Program Development department is composed of a Regional Program Development Manager based in Amman, and two grant officers, one based in Amman and one based in Beirut.

Once signed, the grant management responsibility is assigned to one of the grant officers depending on the complexity of the type of grant (service contract, multi-country) with a willingness to have the portfolio of one country under the same grant officer to ensure a comprehensive approach; at proposal development stage, the responsibility is defined according to workload and complexity of the grant.

Due to the grant department team being spread among several countries, field visits are conducted for donor tours, consortium development, and training on a regular basis, upon country director request, available financial resources, and security check. Some of those activities can also be organized remotely or online as per needs identified.

Your Mission

During the initial phase, the Regional Grant Officer will integrate into a regional structure operating across diverse contexts, ranging from acute emergencies to longer-term development settings.

This period will coincide with the merge of the Syria office into the regional set-up, requiring flexibility and adaptability to evolving processes, increased workload, and the harmonization of tools and practices. The position will require strong communication and coordination skills to operate effectively within a hybrid and geographically dispersed team (operational and support services), ensuring clear information flow, mutual understanding, and smooth collaboration across countries, especially during this six-month transition period with the merge with Syria mission.

The Regional Grant Officer role will involve navigating a wide range of funding mechanisms and proposal types (donations, grants, service contracts, single-country, and multi-country projects).

Responsibilities

1. Ensure high quality and timely development of project proposals:

• Coordinate with the RPDM and HQ for NOFO guidance and donor prerequisites;
• Plan and coordinate the proposal development process;
• Ensure coherence between operational aspects, MEAL, technical approaches, and budgeting;
• Provide guidance and support to the writing of projects’ proposal narratives, ensuring compliance with donors’ instructions, priorities, and specificities;
• Guarantee the final quality of the projects’ proposals, both in terms of content and formalization;
• Guarantee the completeness and final compliance of the proposal package submissions;
• Coordinate and submit requests for projects’ amendments or modifications when required;
• Update the CRM to monitor proposals and opportunities;
• Ensure systematic, timely, and effective archiving of the proposals.

2. Ensure timely and high quality reporting to donors:

• Prepare and update in due time an internal reporting retro-planning for the reporting deadlines and follow up with project teams;
• Verify donor templates and requirements and share them with the team members in charge of writing the reports;
• Liaise with country missions, HI head office, and national associations for any inquiries related to donor reports (templates, requirements);
• Review narrative donor reports and annexes (comparison with proposal and past reports and matching with the financial report), prior to submission;
• Mobilize internal resources, such as technical specialists, for the review of the reports when required;
• Ensure reports are submitted in due time and via the designated modality (including submitting online when required);
• Ensure systematic, timely, and effective archiving of the reports on the Teams channel as well as on CRM.

3. Ensure adherence to contractual obligations with donors:

• Attend new projects kick-off meetings and present donor compliance requirements and regulations;
• Actively participate in project quarterly review meetings (PQRs) to remain updated about the progress with the implementation of donor compliance requirements;
• Support the team on contractual issues and link with headquarters and partners.

4. Assist the team in institutional communication and donor relations:

• Support in the development of internal and external communication materials (sitrep, factsheets);
• Support the Regional Program Development Manager in the analysis of the changes in donor strategies followed by the country team (funding strategies, funding areas, list all funding partners – institutional or private);
• Support in the organisation of donor field visits and accompany them.

5. Provide support to the Regional Development Department team in other areas as required according to specific needs, such as but not limited to:

• Designing and delivering training sessions on reporting and donor compliance for relevant staff (Project Managers, Area Managers, etc.);
• Designing and delivering training sessions on proposal development for key team members (Project Managers, Area Managers, Operations Managers, etc.);
• Supporting induction, capacity building, and knowledge sharing for new colleagues to ensure alignment with regional standards;
• Leading and facilitating process harmonization across the region, particularly in light of the Regional–Syria office integration, including adapting tools and workflows as needed;
• Ensuring clear communication and coordination between teams to promote shared understanding, consistency in practices, and a smooth transition during the merger process.

Requirements

• You have advanced writing capacities in English (Arabic is an asset);
• You have excellent organizational and time management skills;
• You can adapt communication and messages to various intercultural environments;
• You are proactive, entrepreneurial, and a team player;
• You can give and receive constructive feedback;
• You are able to cope with high workload, know how to plan, organize, and prioritize your work;
• You are a strategic thinker and writer and you show strong accuracy and scrupulousness;
• You can travel to all countries of the program when required.

Benefits

At HI, the conditions offered are up to your commitment and adapted to the context of your mission.

For internationals: 7.5 months international contract starting from 1st June 2026.

The international contract provides social cover adapted to your situation:

• Unemployment insurance benefits for EU nationals;
• Pension scheme;
• Medical coverage with 50% of employee contribution;
• Repatriation insurance paid by HI;
• Salary from 2250 € gross/month upon experience;
• Per diem: 640 euros net/month - paid in the field for Jordan / 533 euros net/month - paid in the field for Syria;
• Hardship: No hardship in Jordan / 250 euros net/month paid with your salary in Syria;
• Paid leaves: 25 days per year;
• R&R: according to the level of the mission: Jordan level 1 / Syria level 2;
• Position:
• Unaccompanied posts: Syria and Jordan;
• Open to couples: Jordan only;
• Housing: Collective in Syria / Individual in Jordan taken in charge by HI;
• If you are resident in the country: local package.