REHAB UNIT SECRETARY I

DEPARTMENT: Nursing Department

POSITION: Rehab Unit Secretary I

SUPERVISOR: Head Nurse or Charge Nurse

HOURS: Full Time, M-F, 10a to 6p

Relieve Charge Nurse of clerical duties by answering telephone and to facilitate efficient running of unit.

Maintains charts and compiles charts for new admissions, including necessary forms, such as physician’s order sheets, nurse progress notes, etc., and records necessary information, such as name of resident, etc.

Assists with transporting residents as needed.

Updates the white board with all pertinent information including but not limited to census, discharges, admissions, and staff information.

Ensures all faxes to and from the facility are sent, picked up, distributed, and filed correctly.

Ensures MOLST forms are flagged for MD review, copy is in the chart, and sticker outside of chart.

Sets up visits with podiatrist and eye doctor and gets paperwork together for patients who are being seen.

Sets up hair appointments.

Files and organizes all admission information and paperwork including but not limited to putting together patient chart or receiving original chart if patient has been at the facility prior to, adding patient names to all pertinent spreadsheets and patient boards, tagging necessary charts, binders, and paperwork for nursing and medical staff, starting and updating patient disaster tags as charges are made and ensuring code status heart and bracelet are available.

Assists with putting together necessary paperwork when patient is being transferred to hospital and calls ambulance to transport patient.

Sets up doctor’s appointments and transportation needs for resident needing appointments outside of facility by coordinating with multiple doctors’ offices, transportation organizations, Sitrin’s transportation department, and ensuring all necessary paperwork and payments are made.

Updates all patient rosters, weight forms, lab and x-ray books, and pharmacy sheets on a daily basis and notifies nursing staff of any irregularities or changes.

Inputs work orders for maintenance into WorxHub on an as needed basis.

Assists in obtaining signatures on resident vouchers after obtaining prior approval from Accounting Department.

Delivers and reads mail as requested.

Runs task list report on each patient (M, W, F and as needed).

Maintains an accurate inventory of office, lab, and beauty supplies as needed. Stocks supplies in the designated areas and keeps all supplies neat and orderly.

Takes pictures of new admission on arrival.

Reviews flagged charts throughout the day and assists with orders (labs, x-rays, ultrasounds).

Ensures that all file drawers, books, pharmacy, lab, and x-ray forms, etc., are kept full with all necessary copies needed.

Ensures all necessary paperwork is filed as necessary or on a routine basis.

Performs duties according to the highest ethical and moral standards and in adherence with the facility’s corporate compliance plan and all applicable governing laws. Adheres to the facility’s confidentiality statement in accessing and safeguarding protected health information (PHI) of residents and employees, as necessary to perform job duties.

Performs any other duties assigned by the Charge Nurse, Supervisor, or Unit Manager.