Remote Business Immigration Paralegal for Boutique Law Firm
Description
Work From Anywhere in LATAM or the Philippines
Work Schedule: EST | 9:00 AM – 5:00 PM ET (Monday–Friday)
About Pearl Talent
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About the Client
A boutique federal immigration law practice with more than 25 years of experience is looking for an Immigration Paralegal to support attorneys and senior paralegals across the full case lifecycle for business, investor, and family-based immigration matters.
The firm serves entrepreneurs, corporations, and families navigating complex U.S. immigration processes, and has built a technology-forward, AI-integrated practice where tools like Claude and Perplexity are used daily to streamline casework. The team operates in a close-knit, high-communication culture that values initiative and open collaboration over rigid hierarchy.
About the Role
As an Immigration Paralegal, you'll build and maintain digital case files, draft USCIS forms and exhibit lists, input and track case data across cloud-based platforms, and coordinate client communications by email and video call. You'll join scheduled attorney calls to take notes and surface case details in real time, and support petition assembly under attorney direction.
Core Responsibilities
Case File Building & Maintenance
- Build and maintain digital and physical client files in SharePoint
- Save, name, and organize documents received via email per firm naming conventions
- Input and update case data across Salesforce (customized) and Docketwise
- Maintain accurate file structure across active case lists
USCIS Form & Document Drafting
- Draft government forms (basic immigration filings)
- Prepare exhibit lists for petitions
- Prepare notice of filing and public access file documents
- Support petition assembly under attorney / senior paralegal direction
Client Communication & Coordination
- Send reminders, confirm receipts, update clients on case status
- Coordinate document gathering from clients via email
- Join Zoom calls with attorneys (taking notes, surfacing case-specific info on cue)
- Handle scheduling and basic non-legal client questions; escalate all legal questions to attorneys
Tool & Process Mastery
- Operate fluently in Microsoft 365, Teams, Adobe, Salesforce, Docketwise, SharePoint
- Use AI tools (Claude, Perplexity) for drafting and research support
- Follow firm's training matrix and progress tracking
- Adapt to platform changes (Docketwise transition planned)
Continuous Learning
- Read into immigration law via firm's digital law library
- Self-direct learning across visa categories (A–Z)
- Track USCIS policy updates relevant to active casework
Requirements
Must-Have
- 1–3 years of administrative, operations, legal support, or office experience
- Proficiency with Microsoft 365 (Outlook, Excel, Word) and Adobe Acrobat for document preparation and handling
- Hands-on experience with cloud-based CRM and document management platforms (e.g., Salesforce, SharePoint, or comparable)
- Experience preparing, organizing, and reviewing documents for completeness and accuracy before submission
- Experience coordinating client communication through email and video calls (e.g., Zoom, Microsoft Teams)
- B2+ English (CEFR) for direct, client-facing written and verbal communication
Nice-to-Have
- Prior U.S. immigration law or USCIS-related experience
- Familiarity with immigration or legal case management systems (Docketwise, Litify, or Neos)
- Previous law firm experience in any practice area
- Spanish fluency in addition to English
- Experience using AI tools (e.g., Claude, Perplexity) in professional workflows
Benefits
- Competitive Salary: Based on experience and skills
- Remote Work: Fully remote—work from anywhere
- Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting
- Generous PTO: In accordance with company policy
- Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
- Direct Mentorship: Guidance from international industry experts
- Learning & Development: Ongoing access to resources for professional growth
- Global Networking: Connect with professionals worldwide
Our Recruitment Process
- Application
- Screening
- Skills Assessment
- Top-grading Interview
- Client Interview
- Job Offer
- Client Onboarding
Ready to Join Us?
If this role aligns with your skills and goals, apply now to take the next step in your journey with Pearl.
Skills
As published by workable · 17 questions · 1 written answer
Basics
First name, Last name, Email, Phone, Address, Education, Experience, Summary, Resume, Cover letter
Short answers (3)
- REQUIRED: Please complete the following steps to submit your technical or work-from-home (WFH) setup: [STEP 1] Create a Google Drive folder dedicated to this task. [STEP 2] Take a screenshot of your main internet speed test and your primary device (e.g., laptop or computer) that you will be using for work. [STEP 3] Take a screenshot of your backup internet speed test and your backup device. [STEP 4] Upload all screenshots to your Google Drive folder and ensure each file is clearly labeled as Main Internet Speed Test, Main Device Specs, Backup Internet Speed Test, and Backup Device Specs. [STEP 5] Share the Google Drive folder link and set the access to “Anyone with the link – Viewer” to ensure we can view your files.
- If you were referred by a Pearl Talent employee or one of our affiliate partners (influencers, community connectors, etc.), please share their full name (first and last name). If not, write “N/A”.
- What is your expected monthly salary in USD?
Pick from a list (13)
- Do you have at least 1 year of experience in administrative support, legal support, or office operations?
- Have you worked with any legal case management, CRM, or document management systems?
- Have you previously learned a new platform, workflow, or process quickly in a professional setting?
- Which of the following tools or platforms have you used in your previous roles? (Select all that apply)
- Are you able to work reliably during US ET business hours?
- Have you worked with U.S.-based clients?
- Do you have a reliable work-from-home setup and contingency plan (e.g., backup power or internet)?
- Are you open to working weekends if needed?
- Have you been previously employed or contracted by Pearl Talent?
- How soon can you start if selected
- How did you learn about this role?
- How did you learn about this role?
- By submitting your information, you confirm that all details provided are true and correct. You also agree to undergo a reference check as part of the hiring process. Pearl Talent highly values integrity, and any false information may impact your future applications.
Written answers (1)
- REQUIRED: Please share a brief 1-minute voice note or video link (using Loom, Vocaroo, or any similar platform) answering: “What gets you excited about this specific opportunity and your career in general?” NOTE: Applications without a voice note or video response may not be considered for the next stage. We prioritize candidates who follow instructions carefully and demonstrate commitment throughout the process.