Remote Executive Assistant with Asana Proficiency (PH)
Posted Updated
Description
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Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully!
Executive Assistant with Asana Proficiency (Remote)
Are you an experienced and highly organized administrative professional? We are looking for an Executive Assistant to provide proactive and seamless support to senior leadership across multiple functional areas. This role requires exceptional attention to detail, the ability to handle complex scheduling, and a proactive approach to managing dynamic priorities.
Duties and Responsibilities include but are not limited to:
1. Calendar and Schedule Management:
• Manage complex schedules across multiple time zones, ensuring effective time allocation and prioritisation of meetings.
• Coordinate and maintain recurring and ad-hoc meetings, including 1:1s and team meetings.
2. Communication Management:
• Serve as the primary point of contact for internal and external communications on behalf of senior leaders.
• Draft, review, and manage email, Slack, and task-based communications to ensure timely follow-ups and responses.
3. Meeting Coordination:
• Organise and prepare for meetings, including setting agendas, taking notes, and following up on action items.
• Participate in team and leadership meetings as required to gain context on priorities and critical business activities.
4. Travel Coordination:
• Plan and coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
5. Administrative Support:
• Handle confidential information with discretion and professionalism.
• Support programmatic scheduling for internal events, onboarding sessions, and other one-off projects.
6. Team Collaboration:
• Collaborate with other administrative professionals to ensure smooth operations across functional areas.
Qualifications:
• Proficiency in Asana is required, along with experience using GCal, Gmail, and Slack.
• Experience working on a Mac operating system is required.
• Minimum of 5 years of experience as an Executive Assistant to C-levels (CEO, COO etc) or a similar role supporting multiple leaders in different time zones.
• Bachelor's degree or any certificate course (required)
• Excellent phone, email, and instant messaging communication skills
• Excellent English communication skills, both written and verbal (at least B2 level)
• Solid organizational & time management skills
• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
• Experience with word-processing software and spreadsheets (e.g., MS Office)
• Knowledge of online calendars and scheduling (e.g., Google Calendar)
• Proactive attitude & willingness to be trained
• Able to work on a graveyard shift
- Navigating global time zones (EMEA, APJ, AMER)
- Prior experience with enterprise or global clients preferred ○Tech or Start-up experience preferred
Tools
- Navan
- Zoom
- Slack
- Office Space
- Workday
- G-Suite (Calendar, Email, Slides, Docs, Sheets, etc)
- Asana
Technical Requirements:
• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps
Benefits:
• Health Insurance (HMO) after 6 months of tenure
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay
Schedule: Depends on the leader's time zone
Location: This is a remote job
Salary Package: if with at least 5 years remote EA experience ( PHP 75,000 to PHP 80,000/month)
Please note:
• Only qualified candidates will be invited to take the assessment & scheduled for an interview.
• We have other vacancies that might interest your friends & colleagues. They can check us out at our Jobs Website.
Skills
As published by lever · 34 questions · 9 written answers
Basics
Resume/CV, Full name, Email, Phone, Current location, Current company, LinkedIn Profile URL
Short answers (6)
- Current Monthly Salary/Compensation (USD)
- Expected Monthly Salary/Compensation (USD)
- Current Location (City, Country)
- Who referred you to this position? Enter their first and last name here. optional
- Website, blog or portfolio:
- How many years of experience do you have as an Executive Assistant or Operations Coordinator? optional
Pick from a list (15)
- What is your current availability to start? optional
- What experience level do you have for this position? optional
- How did you hear about this job? optional
- Have you worked for Wing Assistant before?
- . Are you available to work during the US timezone required for this position?
- Wing Assistants are enrolled in a screen monitoring program for Quality Assurance purposes. Are you okay with this arrangement?
- Are you open to helping clients with standard virtual assistant/admin tasks in addition to the specialized tasks associated with this role?
- Would you be willing to make phone calls on behalf of the client, as needed, if required?
- Are you willing to take on additional responsibilities and allow your role to evolve based on your skillset, previous experience, and the needs of the client to ensure a successful working relationship?
- Which industries have you worked in? (Select all that apply.) optional
- Do you have a backup laptop/computer?
- Do you have recent experience using Asana?
- Have you directly supported a C-level executive, VP, or senior leader? optional
- Can you work under US-hours? optional
- Do you have your own work equipment (laptop)? optional
Written answers (9)
- Desired salary per month (in your local currency):
- What are the key features of Asana, and how do they help with project management?
- How can you use Asana to track progress and monitor tasks?
- How do you assign tasks to team members and set deadlines?
- What is your best practices for using Asana to improve project management?
- Please use https://www.wingintro.com/ to record a brief introduction highlighting your experience and key achievements. Once completed, paste your recording link here.
- What is your expected monthly salary in PHP? optional
- When can you start once hired? optional
- Please record a 2–5 minute video or audio introducing yourself and highlighting your customer support experience. You may use WingIntro (https://www.wingintro.com/). Ensure your recording is clear, completed in a quiet environment, and professionally presented. In your recording, please tell us what interested you in this role and why you want to join Wing, describe one significant improvement you made at a previous company that is relevant to this role, and share a difficult decision you had to make in a previous job, including the situation, your decision, and the outcome. Failure to submit this requirement may result in the disqualification of your application. Once completed, paste your WingIntro or Loom URL below. optional
Attachments (4)
- Please upload a screenshot of your main internet download and upload speeds. You may use https://www.speedtest.net/ to test your connection. The screenshot should look as follows: https://imgur.com/BITfji6
- Please upload a screenshot of your backup internet download and upload speeds. You may use https://www.speedtest.net/ to test your connection. The screenshot should look as follows: https://imgur.com/BITfji6
- Please upload a screenshot of your computer specifications. The screenshot should look as follows: https://imgur.com/Rv1iOfL
- If yes, please upload a clear photo of your backup laptop/computer optional