Remote Staff Accountant
Description
HireLatam is a premier recruitment agency that places top Latin American talent in independent contractor roles in US companies. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the best hands to find your next independent contracting opportunity.
Job Title: Remote Staff Accountant (100% Work From Home)
Location: Remote from Latin America
Position Type: Full-time
Salary: $2,500 - $3,200 USD/month
Schedule: Full-time, 40 hours/week (Monday – Friday, 8:30 AM – 5:00 PM US Eastern Time / ET window)
Job Overview
The Role
Key Responsibilities
Bookkeeping, Financial Reporting & Bank Reconciliations
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Manages full-cycle bookkeeping and transaction data entry across assigned client accounts.
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Performs monthly bank reconciliations, balance sheet reviews, and general ledger journal entries.
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Prepares preliminary financial statements and maintains complete, audit-ready client records.
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Configures new client entities inside Sage 50, QuickBooks, or related accounting software.
Payroll Processing & Tax Compliance Administration
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Processes multi-client payroll inside Sage 50, setting up direct deposits, printed checks, and deduction structures.
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Prepares and files quarterly payroll tax returns (Forms 941 and RT-6) and annual filings (Forms 940, W-2, and 1099).
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Calculates and files Sales Tax returns with state tax authorities (including the Florida Department of Revenue).
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Enrolls client entities in the Electronic Federal Tax Payment System (EFTPS) and state electronic tax portals.
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Schedules weekly, monthly, and quarterly tax payments, maintaining master tracking schedules for all filing deadlines.
Audit Coordination & Client Services
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Assists in coordinating official audits conducted by the IRS, state tax agencies, Workers' Compensation providers, and liability insurers.
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Drafts formal responses to official agency notices and prepares bank letters or official client documentation.
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Processes employment verification requests and submits applications for Workers' Compensation Exemption certificates.
Qualifications, Skills and Key Competencies
Required Qualifications
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Accounting & Tax Background: 3+ years of professional accounting experience, with hands-on exposure to US GAAP, accrual accounting, payroll processing, and state/federal tax filings.
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Bilingual English & Spanish Fluency: Fluent Spanish speaker (mandatory) paired with advanced written and spoken English to draft official correspondence and interact with US agency contacts.
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Accounting Software Proficiency: Hands-on experience with Sage 50, QuickBooks, ProSeries, or similar accounting and tax prep platforms.
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Advanced Excel Capabilities: Strong Microsoft Excel skills for data analysis, cash flow summaries, and schedule maintenance.
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Tax Portal & Filing Familiarity: Direct experience managing sales tax filings, quarterly payroll returns (Forms 941/RT-6), and EFTPS enrollment workflows.
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Schedule Alignment: Ability to work full-time (40 hours/week) during fixed US Eastern Time business hours (Monday – Friday, between 8:30 AM – 5:00 PM ET).
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Remote Workspace Infrastructure: Dedicated quiet home office setup, updated computer, HD webcam, headset, and high-speed reliable internet.
Preferred Qualifications
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Associate or Bachelor's degree in Accounting, Finance, or equivalent professional certification.
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Prior experience handling non-profit accounting principles, LIHTC, or specialized state tax compliance (such as Florida Department of Revenue filings).
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Experience with tax prep software such as ProSeries, Xero, or PeopleSoft.
Your application CANNOT be considered without a voice or video recording. It must be at least 30 seconds long and in English. Submissions in any other language or missing a recording will be automatically disqualified.
Each application includes knockout questions designed to verify minimum qualifications required by the client. If you answer "NO" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America.
To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications. Applying to roles you don’t qualify for will not improve your chances and may affect future applications.
All important updates will be sent via email, so be sure to check your inbox and spam/junk folders to avoid missing any communication.