Remote Transaction Coordinator
Description
HireLatam is a premier recruitment agency that places top Latin American talent in independent contractor roles in US companies. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the best hands to find your next independent contracting opportunity.
Job Title: Remote Transaction Coordinator (100% Work From Home)
Location: Remote from Latin America
Position Type: Full-time
Salary: $1,300 – $1,500 USD/month base salary (paid weekly in USD via Wise on Saturdays) + lucrative performance bonus structure
Schedule: Monday – Friday, 9:00 AM – 6:00 PM US Eastern Time / ET, minimum 40 hours/week with a 1-hour daily break; tracked via Hubstaff
Job Overview
The Role
Key Responsibilities
Transaction Management & Escrow Operations
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Accepts live seller transfers and initiates self-introductions to property sellers within 30 minutes of contract signing, and to buyers within 30 minutes of assignment execution.
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Opens escrow with title companies or closing attorneys, ensures earnest money deposits (EMD) are received on time, and proactively tracks title clearance milestones.
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Drives daily transaction momentum, conducting at least one substantive weekly touchpoint with each seller, buyer, and closing attorney per active deal (ensuring no deal remains idle for more than 24 hours).
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Reviews closing settlement statements (HUD-1/ALTA) within 30 minutes of receipt and completes post-closing audit checklists within 30 minutes of funding.
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Coordinates property photography, lockbox installations, inspection access, notary appointments, document signing, wire funding, and deed recording.
Communication Metrics & Database Hygiene
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Maintains high availability during work hours, responding to text/Slack messages within 15 minutes and maintaining a minimum 90% inbound call answer rate.
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Maintains real-time accuracy across Podio CRM records, document libraries, task checklists, and contact logs.
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Actively requests customer feedback following closing, maintaining a minimum 60% five-star review conversion ratio.
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Submits daily activity reports, participates in camera-on team syncs, and communicates continuously via Slack.
Qualifications, Skills and Key Competencies
Required Qualifications
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U.S. Real Estate Transaction Experience: Practical familiarity with U.S. residential real estate transactions, wholesaling workflows, title/escrow processes, earnest money deposits, and closing settlement statements.
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Transaction Management & CRM Tech Stack: Working knowledge of property management/CRM software (Podio preferred), Slack, Google Workspace, and time-tracking platforms (Hubstaff).
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Fluent English Communication: Fluent professional spoken and written English skills (any regional accent welcome) to manage direct phone conversations with property sellers, buyers, and U.S. closing attorneys.
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Sense of Urgency & High Responsiveness: Demonstrated capability to operate in a high-speed environment, meeting strict response times (15-minute message response, 30-minute document turnarounds).
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Process & Checklist Discipline: High attention to detail, strict adherence to file checklists, and an uncompromising attitude toward transaction accuracy and document confidentiality.
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Schedule Alignment: Full commitment to work Monday – Friday, 9:00 AM – 6:00 PM ET using Hubstaff time tracking.
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Remote Workspace Infrastructure: Dedicated quiet home workspace, modern personal computer/laptop, HD webcam, noise-canceling headset, and reliable high-speed internet.
Preferred Qualifications
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Prior experience as a Real Estate Transaction Coordinator, Escrow Assistant, or Virtual Assistant for a U.S. real estate wholesaler or investor.
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Hands-on experience navigating complex title issues, lien payoffs, or probate property transactions.
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Completion of a DISC personality assessment (required as part of the application process).
Your application CANNOT be considered without a voice or video recording. It must be at least 30 seconds long and in English. Submissions in any other language or missing a recording will be automatically disqualified.
Each application includes knockout questions designed to verify minimum qualifications required by the client. If you answer "NO" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America.
To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications. Applying to roles you don’t qualify for will not improve your chances and may affect future applications.
All important updates will be sent via email, so be sure to check your inbox and spam/junk folders to avoid missing any communication.