Research Data Analyst I
JOB SUMMARY
The UCSF Pulmonary Division conducts NIH-funded translational and clinical research spanning pulmonary disease, immune-mediated disease, and rare disorders. The Shum laboratory studies COPA syndrome and related immune-mediated lung diseases using integrated clinical, translational, and laboratory approaches.
The position will support NIH/NCATS R21TR005838, “Validating interferon score and phospho-STING level as disease biomarkers of COPA syndrome,” which evaluates longitudinal interferon scores and phosphorylated STING measurements in relation to clinical phenotype, disease activity, treatment, laboratory data, and patient-reported outcomes.
Job Function Summary:
Involves gathering, analyzing, and interpreting a wide variety of research data. Designs and conducts research including selecting data samples, developing research instruments, analyzing collected information according to established statistical methods, and developing recommendations based on research findings. Prepares reports, charts, tables, and other visual aids to interpret and communicate data and results.
Generic Scope (not customizable, will not be used in the job posting/advertisement):
Entry-level professional with limited prior experience; learns to use professional concepts to resolve problems of limited scope and complexity; works on assignments that are initially routine in nature, requiring limited judgment and decision making. Employees at this level are expected to acquire the skills and knowledge to perform more advanced work following an agreed upon time in position, through defined training and development planning.
Custom Scope (customizable, will be used in the job posting/advertisement):
Under direct supervision, supports research data collection, management, quality control, integration, and basic analysis for a defined NIH-funded translational research project. Works on assigned components of a longitudinal clinical and biomarker dataset with limited scope and complexity, using established procedures and tools.
REPORTING RELATIONSHIPS
If applicable, provide the number of employees and the jobs of the staff reporting to this job.
DUTIES & ESSENTIAL JOB FUNCTIONS
Identify the functions or tasks that employees in the job perform. The essential functions should state the purpose of the work and the results to be accomplished, rather than how the function is performed. Of the tasks listed, what percentage of time is devoted to each? The more time employees spend on a function, the more likely it is that the function is essential. Generally, include those functions that account for 10% or more of the work, i.e., key items that contribute significantly to the achievement of the job. The functions should add up to 100%.
% of time | Essential Function (Yes/No) |
Key Responsibilities (To be completed by Supervisor) |
25 | Yes | Collects and abstracts clinical and translational research data, including disease phenotype, disease activity, medications, laboratory measures, and patient-reported outcomes, and prepares data for analysis. |
20 | Yes | Maintains REDCap and other approved research databases; performs routine data entry, completeness checks, data cleaning, and discrepancy reconciliation. |
20 | Yes | Organizes and integrates longitudinal biomarker data, including interferon scores and pSTING measurements, with corresponding participant, visit, specimen, and clinical data. |
15 | Yes | Performs basic descriptive and exploratory data analysis under supervision and prepares tables, figures, summaries, and analysis-ready datasets for the research team. |
10 | Yes | Maintains study tracking tools, data dictionaries, variable definitions, and documentation of data-management procedures; monitors data availability across study time points. |
5 | Yes | Assists with literature review, research documentation, and preparation of data for abstracts, manuscripts, presentations, and NIH reporting. |
5 | Yes | Participates in research-team meetings and communicates data-quality issues, study progress, and outstanding data needs to the Principal Investigator and research staff. |
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100% | (To update total %, enter the amount of time in whole numbers (without the % symbol - e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9. The total sum should add up to 100%.) |
Knowledge Skills and Abilities (KSAs)
Required qualifications must be possessed by any candidate to be considered for the position. These qualifications will be included in the job posting/advertisement and will be used to screen applicants. Note: Only objective, specific and quantifiable (KSAs) will be used when screening (i.e. 6 months of event planning experience vs. prior event planning experience). Preferred qualifications are those skills or abilities that an ideal candidate possesses, but are not required in order for a candidate to be considered for the position.
Please list:
| Knowledge, Skills and Abilities | Req / Pref |
| At least 6 months of experience working with research, clinical, or other structured data using spreadsheets, databases, or comparable data-management tools. | Preferred |
| Ability to learn and apply established procedures for research data collection, quality control, and basic analysis. | Required |
| Ability to manage assigned work, maintain accurate documentation, and complete tasks by established deadlines. | Required |
| Basic written and verbal communication skills and ability to work effectively in a multidisciplinary research team. | Required |
| Experience with REDCap or a comparable research database/data-management system. | Preferred |
| Experience using R, GraphPad Prism, Excel, or similar tools for quantitative data management or analysis. | Preferred |
| Experience in a clinical, biomedical, or translational research environment. | Preferred |
| Familiarity with human-subjects research, clinical research data, or biomedical research involving longitudinal participant data. | Preferred |
| Familiarity with clinical or translational research involving rare diseases, immunology, or monogenic disorders | Preferred |
Education, Licenses and Certifications:
List Education, Licenses and Certifications a candidate must possess or meet to be considered for the position. You may also select any of these attributes as being preferred. These will be included in the job posting/advertisement and will be used to screen applicants.
Education | Req / Pref |
|---|---|
| Bachelor's degree in related area and / or equivalent experience / training. | Required |
LIVING PRIDE STANDARDS
Service Excellence
Demonstrates service excellence by following the Everyday PRIDE Guide with the UCSF Medical Center standards and expectations for communication and behavior. These standards and expectations convey specific behavior associated with the Medical Center’s values: Professionalism, Respect, Integrity, Diversity and Excellence, and provide guidance on how we communicate with patients, visitors, faculty, staff, and students, virtually everyone, every day and with every encounter. These standards include, but are not limited to: personal appearance, acknowledging and greeting all patients and families, introductions using AIDET, managing up, service recovery, managing delays and expectations, phone standards, electronic communication, team work, cultural sensitivity and competency.
Uses effective communication skills with patients and staff; demonstrates proper telephone techniques and etiquette; acts as an escort to any patient or family member needing directions; shows sensitivity to differences of culture; demonstrates a positive and supportive manner in which patients / families/ colleagues perceive interactions as positive and supportive. Exhibits team work skills to positively acknowledge and recognize other colleagues, and uses personal experiences to model and teach Living PRIDE standards.
Exhibits tact and professionalism in difficult situations according to PRIDE Values and Practices
Demonstrates an understanding of and adheres to privacy, confidentiality, and security policies and procedures related to Protected Health Information (PHI) or other sensitive and personal information.
Demonstrates an understanding of and adheres to safety and infection control policies and procedures.
Assumes accountability for improving quality metrics associated with department/unit and meeting organizational/departmental targets.
Work Environment
Keeps working areas neat, orderly and clutter-free, including the hallways. Adheres to cleaning processes and puts things back where they belong. Removes and reports broken equipment and furniture.
Picks up and disposes of any litter found throughout entire facility.
Posts flyers and posters in designated areas only; does not post on walls, doors or windows.
Knows where the Environment of Care Manual is kept in department; corrects or reports unsafe conditions to the appropriate departments.
Protects the physical environment and equipment from damage and theft.
OTHER FUNCTIONS AND RESPONSIBILITIES
Duties listed in this section are not essential or intrinsic to the job but are performed at times.
Included in this section should be a general statement such as. “Perform other duties as assigned.”
This phrase allows the supervisor to assign sporadic or one-time tasks as needed.
Please list:
Performs other duties as assigned.
POPULATIONS SERVED
Employees who routinely provide direct patient care require a statement concerning Populations Served Competencies. Typically, a statement such as “Demonstrated ability to provide appropriate care based on the needs of a specific individual, including the patient’s age.” is sufficient. Select from the following patient age categories.
Infant
Child
Adolescent
Adult
Geriatric
MEDICATION ACCESS AND STORAGE
The “Medication and Auxiliary Staff Competency” must be successfully completed for Level I, Level II or Level III staff PRIOR to performing duties requiring medication access (including access, transport, and/or stocking activities OR access to medication storage areas for cleaning).
LEVEL 1: Access Med Storage Areas for Cleaning | LEVEL 2: Access & Transport | LEVEL 3: Access, Transport & Stocking |
| Environmental Service Personnel | Drivers | Anesthesia Technicians |
Patient Support Assistants (PSAs) | Hospital Assistants (depending on specific duties; ask HR if unsure) | |
Hospital Unit Service Coordinators | Material Services Personnel | |
Volunteers | Medical Assistants | |
Nuclear Medicine Technologists | ||
Ophthalmology Technician | ||
Patient Care Assistants (PCAs) | ||
Pharmacy Storekeepers | ||
Radiology Technologists (all modalities, Ultrasound, Mammo, etc.) |
Instructions: After employee successfully completes the level-appropriate competency, please check the corresponding box below. Obtain the employee’s and manager’s signatures to attest that the competency was completed and send the signed job description to HR for the employee’s personnel file.
_____ Level 1 As a part of his/her daily activities, employees may have access to medication storage areas for cleaning only. These activities must be in compliance with the Medications and Auxiliary Staff competency for Level 1.
_____ Level 2: As part of his/her daily activities, employee may access and transport medications. These activities must be in compliance with the Medications and Auxiliary Staff competency for Level 2
_____ Level 3: As part of his/her daily activities, employee may access, transport and stock medications. These activities must be in compliance with the Medications and Auxiliary Staff competency for Level 3.