SAC Assistant Site Director

The salary for this position starts at $22.00 hourly. We take into consideration an individual’s background and experience in determining salary; therefore, base pay offered may vary considerably depending on job-related knowledge, skills, and experience. The compensation package includes a wide range of other benefits and earned time off that vary depending on part-time or full-time status.

1. Job Summary:

The School Age Childcare (SAC) Assistant Site Director serves as the operational support lead for the program. Support the Site Director by providing day-to-day oversight of program operations and team members, ensuring regulatory compliance, and helping manage the safety, enrichment, and daily experience of school-age children, typically ages 5-12.

The incumbent provides high-quality recreational and educational experiences that promote the YMCA's core values of caring, equity, honesty, respect, and responsibility. In the absence of the Site Director, this position serves as the primary on-site leader. This is a full-time position based at a school-age program location, which may change based on business and operational needs. Scheduled hours may vary between 6:00 a.m. and 6:00 p.m.

2. Essential Functions:

Operational Leadership

· Assist the Site Director with the planning, supervision, and implementation of program operations and activities.

· Support the Site Director in overseeing daily, weekly, and seasonal operations for before- and after-school programs, summer programs, holiday care, and school release days.

· Serve as a point of contact for parents, responding to inquiries, addressing concerns, and overseeing daily sign-in and sign-out procedures.

· Serve as a liaison to school partners, community organizations, and other key stakeholders as needed.

Curriculum & Activity Planning

· Support program leaders in developing and implementing age-appropriate, engaging school-age curriculum and activities, including STEAM, recreation, indoor and outdoor activities, and leadership development.

· Continuously evaluate program quality, participant engagement, and outcomes, recommending improvements and enhancements to the Site Director as needed.

Team Member Mentoring and Supervision

· Provide indirect supervision and day-to-day support to site educators, escalating concerns and performance issues to leadership as appropriate.

· Provide guidance, coaching, mentoring, and ongoing support to team members to promote program quality, consistency, and engagement.

· Assist with team member onboarding, training, scheduling, and performance monitoring.

· Provide coverage for team member breaks, absences, and emergency situations to maintain required staffing ratios and ensure participant safety.

Administrative Support

· Assist with billing, attendance tracking, registration, and the maintenance of accurate participant and team member records, including release forms, emergency contacts, and other required documentation.

· Assist in promoting the program through calendars, emails, newsletters, and other communications with parents, caregivers, and community partners.

Safety & Compliance

· Support the Site Director in ensuring program compliance with all applicable local, state, and national licensing and certification requirements.

· Support the Site Director in maintaining team member qualifications and program standards for Minnesota Department of Human Services (DHS) certified centers and Wisconsin Department of Children and Families (DCF) licensed or certified centers, as applicable.

· Support the Site Director in ensuring compliance with Child and Adult Care Food Program (CACFP) requirements and applicable Minnesota or Wisconsin regulations related to meals and snacks.

· Maintain a safe environment for children, including conducting required safety drills and following established health and safety procedures.

· Ensure program spaces are clean, organized, and welcoming for participants, families, and team members.

3. Relationships:

This position reports directly to the Site Director and works closely with participants, families, team members, school personnel, and community partners. The incumbent has regular interaction with children and families and is expected to foster a welcoming, inclusive environment for individuals from diverse backgrounds, experiences, and perspectives.

4. Qualifications:

Required:

· Minimum age of 18, in accordance with applicable state licensing and regulatory requirements.

· Minimum of one year of experience working with school-age children, youth programs, or licensed childcare settings. Relevant education, training, YMCA experience, or demonstrated leadership experience may be considered in lieu of some experience requirements.

· Ability to successfully complete required Minnesota or Wisconsin background studies, including fingerprinting, and obtain clearance prior to the start date.

· Adult and Child CPR/AED and First Aid certification, or the ability to obtain certification within 30 days of hire.

· Demonstrated knowledge of child development, behavior guidance, recreation programming, and positive relationship-building practices.

· Demonstrated commitment to supporting school-age children in a safe, engaging, and inclusive recreational environment.

· Strong communication, organizational, problem-solving, and interpersonal skills.

· Experience working with and supporting individuals from diverse backgrounds, abilities, and learning needs.

Preferred:

· Degree in education, recreation, youth development, child development, or a related field.

· Previous supervisory or team leadership experience.

· Knowledge of planning, organizing, communicating, and implementing school-age youth programs and recreational activities.

· Knowledge of applicable state licensing and regulatory requirements, including Minnesota and/or Wisconsin DCYF program standards, as applicable.

· Fundraising, community engagement, or volunteer coordination experience.

· Bi/multilingual.

5. Work Conditions:

· Ability to travel to various locations based on business and operational needs.

· Actively participate in youth games, activities, and programming, including entering the water as needed, attending field trips, and riding on buses.

· Perform the physical requirements of the position, including standing, walking, bending, reaching, and lifting up to 50 pounds.

· Ability to recognize and respond calmly and effectively in emergency, hazardous, or high-stress situations.

· Maintain active supervision of children for extended periods during activities, including swimming, outdoor recreation, transportation, and field trips.

· Ability to assist children with personal care, toileting, hygiene, mobility, feeding, medical needs, and entering or exiting vehicles, when required.

· May be exposed to challenging behaviors, verbal outbursts, physical actions, and bodily fluids as part of the childcare environment.

· Ability to work both indoors and outdoors in varying weather conditions.

6. Additional Notes:

This job description represents the major functions of the position but is not intended to be all-inclusive. The incumbent is also responsible for taking direction from branch representatives in completing projects or performing duties deemed necessary for the branch or Association success.