Job Summary:

The Office Secretary will perform intermediate level clerical and administrative tasks to manage the office in a smooth and professional manner.

Supervisory Responsibilities:

• May train and oversee the work of lower-level clerks and temporary help.

Duties/Responsibilities:

• Performs a broad variety of intermediate level clerical and administrative tasks as directed and required for the support of the office or individual.

• Prepares office documents and memoranda, which may include higher-level technical, statistical, and narrative reports; distributes copies of documents as directed.

• Prepares formal business communication, recurring reports, and similar correspondence; acquires signatures as necessary.

• Schedules and coordinates meetings and conferences for assigned staff; takes notes, minutes, or other documentation as directed.

• Maintains the calendar for the assigned department or individual.

• Maintains and organizes files and records.

• Greets and welcomes visitors; answers and directs phone calls.

• May collect fees and payments; provides receipts and other records for monetary transactions.

• May be required to resolve complaints or answer inquiries.

• Collaborates with other departments to complete some office functions.

• Performs other related duties as assigned.