Sales Admin Officer

Company Overview

Mitsuboshi Overseas Headquarters Private Limited is a Japanese manufacturer of power transmission belts for automotive, industrial, and office automation since 1977. We produce innovative belts that embrace infinite possibilities and seek committed candidates to join our team.

Job Summary

You will manage order processing and direct shipments, ensuring accurate order entry, confirmation, and documentation to support smooth operations and customer satisfaction.

Responsibilities

• Enter and verify customer orders accurately to ensure correct processing
• Generate order confirmations and obtain necessary signatures for validation
• Sort and dispatch order confirmations to customers and warehouse promptly
• Record and file order confirmations systematically for easy retrieval
• Check buying and selling prices against the costing master file to maintain pricing accuracy
• Create Purchase Orders (PO) using DROP Shipment in the BPCS system for direct shipments
• Generate and distribute Confirmation of Order and PO documents to customers, including sorting, mailing, and filing
• Prepare Shipment Summary Sheets and distribute them to Warehouse, Logistics, and Finance departments for coordination
• Mail Confirmation of Order and Statement of Accounts to customers to maintain clear communication

Preferred competencies and qualifications

• Diploma in Business Management or equivalent
• Proficient in MS Office applications to support order processing and documentation
• Effective communication skills to work independently and coordinate with teams