Sales Admin Specialist
Description
Salary: ₱30,000 – ₱40,000 per month
WE ARE HIRING!
SALES ADMIN SPECIALIST
Job Overview
We are looking for a highly organized, detail-oriented, and proactive Sales Admin Specialist who can independently manage business coordination, government bidding documentation, and project-related activities.
The ideal candidate must demonstrate strong ownership, excellent time management, and the ability to drive tasks and business requirements from initial coordination through successful completion.
This role goes beyond traditional administrative support. We are looking for someone who takes initiative, anticipates challenges, follows through on commitments, and ensures that business deliverables are completed accurately and on time.
Key Responsibilities
1. Business Coordination & Project Execution
Independently manage and follow up on business matters involving clients, partners, and suppliers.
Coordinate with Sales, Technical, and Operations teams to ensure timely completion of requirements and deliverables.
Establish clear action plans, task ownership, and deadlines.
Proactively identify potential delays, resolve coordination issues, and escalate critical concerns when necessary.
2. Government Bidding & Documentation Management
Prepare, organize, review, and maintain government bidding documents, proposals, quotations, and other business requirements.
Thoroughly check bidding requirements, supporting documents, eligibility criteria, and submission deadlines.
Ensure the accuracy, completeness, and compliance of technical, financial, and eligibility documents required for government bidding.
Maintain an organized filing and tracking system for multiple ongoing bids, submissions, and business transactions.
Coordinate with relevant departments to secure required documents and ensure timely submission.
3. Task Monitoring & Time Management
Manage multiple priorities and deadlines simultaneously without compromising accuracy or quality.
Translate meeting discussions and decisions into actionable tasks with assigned responsibilities and timelines.
Monitor progress, follow up on pending requirements, and ensure timely completion of deliverables.
Maintain updated trackers, filing systems, and complete execution records.
4. Business Communication & Reporting
Independently handle professional English correspondence, client communications, and business coordination meetings.
Prepare business presentations, progress reports, and management updates.
Provide regular reports to the Chief Marketing Officer