Sales Administration Assistant-ISM

Job Summary

• Assist and cooperate with sales department to handle the small tasks and paper works, and communications between sales office and operations office at ZI Factory.

Key Accountabilities

• To handle pre-sales activities, preparing quotations, sales orders, acknowledgments, data entry. Formal correspondences with customers ( Arabic / English )
• Handling internal customers sales and by coordination with the respective sales manager.
• Requesting GSA for papers attestations and stamps…etc.
• Coordination between sales team and operation teams on the factory and aftersales.
• Preparing technical submittals and pre-qualifications for customers with coordination of sales team.
• Any other tasks as assigned by Dep. Head

Knowledge, Skills and Aptitude

• Educational Qualifications and Certifications: High School degree or any proven experience in business administration or related field.
• Knowledge: Knowledge of Admin Support services & functions
• Technical Skills: Excellent coordination, organizing and prioritizing skills. Strong organizational & time management skills
• Excellent verbal and written communication skills
• Good Knowledge Microsoft Office – Specially in MS Excel
• Knowledge of PDF creator
• Language Skills: Arabic is desirable. English is essential
• Experience: Minimum of 0-2 years’ experience in related field of administration job.

Key Interactions

• Key Internal Contacts:
• Sales Team - Service Team
• Purpose of Interaction: Coordinate with sales team of the assigned tasks and liaise with sales team on the daily tasks.
• Key External Contacts:
• Zahid Industrial - Zahid Group
• Purpose of Interaction: Maintain good coordination within Zahid Group for the needed assistance, as required.
• Direct Reports: N/A