Sales Administrator
Salary: ฿22,000 – ฿30,000 per month
About the Role
We are looking for a proactive and detail-oriented Sales Administrator to support the Sales team in managing end-to-end sales administration and project coordination within the IT industry.
The ideal candidate should have experience supporting IT sales activities, particularly in IT leasing projects and bidding projects. This role requires strong coordination skills, commercial awareness, and the ability to manage quotations, vendor pricing, project costing, and sales documentation to ensure smooth sales operations and effective cost control.
Key Responsibilities
1. Sales Administration & Support
Provide end-to-end administrative and operational support to the Sales team throughout the sales cycle.
Prepare quotations, proposals, cost breakdowns, registration and other sales-related documents.
Coordinate with Sales, Presales, Finance, Procurement, vendors, and other relevant stakeholders to ensure accurate and timely information.
Follow up on quotations, purchase orders, customer requirements, project status, and outstanding sales activities.
Maintain accurate sales records, pricing information, contracts, and project documentation.
2. IT Leasing & Bidding Project Support
Support Sales in preparing commercial proposals, quotations, and documentation for IT leasing projects and bidding.
Coordinate with IT vendors, distributors, for the leasing to obtain equipment pricing, financing or leasing terms, and supporting documents.
Assist in preparing bidding documents, TOR, reviewing submission requirements, and coordinating tender submissions within specified deadlines.
Track project timelines, vendor quotations, equipment availability, and procurement requirements.
Coordinate with internal teams and external partners to ensure all commercial and technical requirements are properly addressed.
3. Project Costing & Cost Control
Prepare and maintain project costing sheets, quotation comparisons, and cost breakdowns for IT projects.
Analyze vendor pricing, equipment costs, leasing costs, and other project-related expenses to support pricing decisions.
Compare supplier quotations and identify cost-saving opportunities while maintaining required specifications and service standards.
Support the Sales team in evaluating project profitability and gross profit margins before submitting commercial proposals.
Monitor cost changes and coordinate with relevant stakeholders to ensure project costs remain aligned with approved budgets and quotations.
4. Vendor & Stakeholder Coordination
Liaise with IT vendors, distributors, leasing partners, and internal departments to obtain quotations and negotiate competitive commercial terms where appropriate.
Follow up on pricing, payment terms, delivery schedules, warranties, and other contractual requirements.
Build and maintain organized vendor pricing records and commercial documentation.
Resolve administrative and coordination issues that may affect quotation preparation, tender submissions, or project execution.
Qualifications
Bachelor's degree in Business Administration, Supply Chain Management, Information Technology, or a related field.
3–5 years of experience in Sales Administration, Sales Coordination, or Sales Support within the IT industry.
Experience working in an IT System Integrator (SI), IT Solutions Provider, or IT Distributor is preferred.
Experience supporting IT leasing projects and bidding/tender projects is highly desirable.
Good understanding of IT products, vendor quotations, commercial terms, and project costing.
Strong numerical and analytical skills, with the ability to compare costs and support project margin analysis.
Proficient in Microsoft Excel and other MS Office applications.
Strong coordination, organizational, and time management skills, with the ability to manage multiple projects and deadlines.
Good command of English is an advantage.
Preferred Experience
Hands-on experience supporting enterprise IT sales projects from quotation preparation through purchase order confirmation.
Experience coordinating with leasing companies and IT vendors for equipment leasing arrangements.
Experience preparing tender submissions, bid pricing, and project cost calculations.
Ability to identify cost discrepancies, evaluate vendor pricing, and support the Sales team in maintaining project profitability.