Sales Administrator
Johnson Controls is a global organization focused on creating smarter, healthier, and more sustainable buildings. In this role, you will support the sales team with the day-to-day coordination, customer follow-up, and internal process work that helps keep bookings moving and customers supported.
Role Overview
The Sales Administrator - Security provides operational and customer support to the sales organization, serving as a key liaison between sales representatives, customers, sales leadership, and internal support teams. Success in this role means keeping information accurate, helping resolve billing and booking issues quickly, and contributing to a smoother customer experience from quote through resolution.
Key Responsibilities
Review past-due accounts weekly with the Sales Manager and/or Northeast team and help drive timely follow-up.
Contact customers by phone, Teams, or email as needed to support resolution of past-due invoices and related account issues.
Partner with sales representatives when customer accounts are past due or placed on credit hold.
Support customers with billing and contract-related issues and help move issues toward resolution.
Provide booking assistance to sales representatives and help move opportunities through internal processes efficiently.
Monitor Compass daily for estimates in PRI and support representatives with Compass/PRI-related needs.
Work with the Booking Team/COM and other internal partners to resolve PRI estimate issues that may delay booking.
Assist the sales team with internal workflows, including 408, 2172, HUB, legal cases, and other applicable processes.
Support cooperative purchasing contracts, including NASPO and Sourcewell.
Attend backlog meetings with sales managers and installation managers and/or coordinators.
Support data correction requests involving SLAs, hourly rates, affiliation codes, and similar account details.
Act as a liaison between sellers and the CAST/CARE team to help ensure customer issues are addressed and resolved.
Create Salesforce cases for legal review when required.
Maintain clear, timely communication with sales representatives, customers, leadership, and internal support teams regarding status, next steps, and resolution.
How You Will Do It
Take ownership of follow-through and accuracy so invoices, bookings, estimates, and account records are handled with integrity and care.
Stay close to the work by prioritizing urgent AR, booking, and case issues that could delay revenue, customer response, or internal processing.
Use clear and timely communication with sales, operations, finance, and customer contacts to keep everyone aligned on status and next steps.
Work as one team by partnering openly with Booking Team/COM, CAST/CARE, legal, and field or installation support to remove blockers for customers and sellers.
Look for root causes and improvement opportunities when issues repeat, then help drive better process outcomes through candor and practical problem-solving.
Support a compliant, customer-focused process by managing sensitive account data carefully and following internal workflows consistently.
Qualifications
Previous experience in sales administration, sales support, customer support, or a similar operational coordination role.
Experience supporting accounts receivable, invoice follow-up, billing questions, or contract-related customer issues.
Familiarity with Salesforce or similar CRM platforms.
Experience with Compass, PRI-related estimate support, or comparable booking and quoting workflows.
Strong organizational skills and attention to detail.
Excellent interpersonal and communication skills, including professional phone and email communication.
Ability to prioritize multiple requests, manage deadlines, and work effectively in a fast-paced environment.
Comfort working cross-functionally with sales, finance, operations, legal, and customer support teams.
Nice to Have
Experience supporting security, fire, life safety, or related service and installation businesses.
Knowledge of cooperative purchasing contracts such as NASPO and Sourcewell.
Experience with Salesforce case creation for legal review or other internal support workflows.
Exposure to backlog meetings, installation coordination, or sales operations reporting.
Experience working with multiple customer stakeholder groups and internal escalation paths.
Why Join Us
At Johnson Controls, you can expect a collaborative environment, on-the-job and cross-training opportunities, and a commitment to quality and customer service. Depending on the role and location, vacation in the first year, 401K, medical, dental, and vision care available from day one, a Zero Harm safety policy, and employee discount programs.
If you are ready to bring organization, responsiveness, and strong customer support to a busy sales team, we encourage you to apply.
HIRING HOURLY RANGE: $27.00-$38.00 (Hourly rate to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.) This position includes a competitive benefits package. The posted salary range reflects the target compensation for this role. However, we recognize that exceptional candidates may bring unique skills and experiences that exceed the typical profile. If you believe your background warrants consideration beyond the stated range, we encourage you to apply. To support an efficient and fair hiring process, we may use technology assisted tools, including artificial intelligence (AI), to help identify and evaluate candidates. All hiring decisions are ultimately made by human reviewers. For details, please visit the About Us tab on the Johnson Controls Careers site at https://jobs.johnsoncontrols.com/about-us
Johnson Controls International plc. is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, genetic information, sexual orientation, gender identity, status as a qualified individual with a disability or any other characteristic protected by law. To view more information about your equal opportunity and non-discrimination rights as a candidate, visit EEO is the Law. If you are an individual with a disability and you require an accommodation during the application process, please visit here.