Sales Administrator
About Us:
TownX Real Estate Development LLC is a premier property developer in
Dubai, specializing in crafting luxurious residential buildings. We are
dedicated to delivering exceptional living experiences through innovative
design, top-tier construction, and cutting-edge real estate solutions.
Role Summary
We are seeking a highly organized,
detail-oriented Sales Administrator with strong experience in real estate sales
support and financial coordination. The ideal candidate will be responsible for
managing sales documentation, coordinating with clients and internal teams,
ensuring accurate financial processing, and supporting end-to-end sales
operations in compliance with UAE market standards.
Requirements
Sales & Client Coordination
· Serve as a primary point of contact for clients regarding sales
documentation, payment schedules, and contract-related queries.
· Prepare, review, and process Sales & Purchase Agreements (SPA),
reservation forms, and other real estate documents.
· Assist the sales team by coordinating client appointments, follow-ups,
and maintaining clear communication channels.
· Ensure smooth handover processes and coordinate with clients for required
documentation.
Administrative & Documentation Management
- Maintain,
update, and organize all sales-related files, records, and databases.
- Ensure all
documents comply with company policies, RERA rules, and UAE real estate
regulations.
- Prepare regular
reports including sales status, pipeline updates, outstanding payments,
and progress summaries.
- Manage internal
approvals, signatures, and distribution of official documents.
Financial Coordination & Accounting
Support
- Process client
payments, prepare receipts, and maintain accurate financial records
related to sales transactions.
- Track and
monitor payment schedules, outstanding balances, and due amounts, ensuring
timely follow-up and collection.
- Coordinate with
banks on mortgage approvals, NOCs, and other financing requirements.
- Support the
finance team in reconciliations, report preparation, and compliance with
UAE accounting standards.
Cross-Department Collaboration
- Liaise with
finance, marketing, operations, and property management teams to ensure
seamless sales operations.
- Support senior
management with data compilation, analysis, and administrative tasks
related to sales performance.
- Assist in
preparing reports for management meetings.
Qualifications & Requirements
- Bachelor’s
degree in Business Administration, Finance, Accounting, Real Estate, or
related field.
- Minimum of 2–4
years of experience in real estate sales administration or real estate
accounting.
- Strong knowledge
of UAE real estate market, RERA procedures, and documentation standards.
- High proficiency
in MS Office (Excel, Word, PowerPoint) and CRM systems.
- Strong
communication and interpersonal skills with a professional and
client-focused attitude.
- Excellent
organizational skills and attention to detail.
- Ability to work
under pressure, prioritize tasks, and meet deadlines.