Sales and Marketing Administrative Assistant

Overview:
This critical role has multiple components. These include assisting the marketing team with media visits, managing purchase orders for sales, marketing, and special events, and handling a variety of administrative duties requested by colleagues within the Sales and Marketing Division in order to provide timely and professional service to our guests.

Responsibilities:

• Support the efforts of the sales team to drive top-line revenue for the hotel.
• Assists with sales inquiries for group and catering events.
• Assist sales managers with preparation of contracts, proposals, and addendums.
• Create departmental POs and maintain inventory of office supplies, collateral, and promotional items
• Accurately record and process direct opportunities in hotel sales system (Delphi)
• Assist with media property visits (reservations, amenities, activities, etc.)
• Coordinate client site inspections and preplanning visits
• Assist managers with RFP responses, and meeting arrangements as needed
• Manage Group Commissions
• Other duties as needed.

Qualifications:

• Must be self-directed, motivated and demonstrate intuitive customer service and interpersonal skills
• Passionate for hospitality and effectively engages with internal and external clients
• Communicates clearly, concisely, and openly in all interactions
• Has exceptional attention to detail, organizational, analytical and time management skills
• Multi-tasks and priorities in a fast-paced work environment
• Exercises sound judgment evaluates situations and utilizes appropriate and creative resources to solve problems
• Is technologically savvy, with a working knowledge of Microsoft Office, Excel, Delphi FDC, Birchstreet, and Opera preferred

PERKS AND BENEFITS:

A culture of fun, inclusion, and growth.
Access to resort amenities and restaurants
Health Insurance offered after 90 days.
Matching 401(k) after one year.
Performance-driven, ALL-IN culture.
Discounted associate rates at Omni properties nationwide.