Sales Coordinator – Jurong Industrial

Location: Benoi Sector
Basic Salary: Up to S$3,200/month
Benefits: Completion Bonus + 14 Days Annual Leave
Working Days: Monday–Friday, 8:00am–5:10pm
Industry: Heavy Equipment

Key Responsibilities

• Raise purchase orders to the principal, including engine orders, Indent Approval Forms (IAF) and PO confirmations.
• Prepare Single Source Forms (SSF), vendor purchase orders and dealsheets for P&E purchase orders.
• Coordinate logistics and shipping arrangements, monitor orders and track shipment details.
• Process invoices from the principal and prepare tax invoices for customers.
• Compile tax invoices and supporting documents for salespersons and the principal.
• Liaise with the principal on test reports and certifications required by customers.
• Manage end-to-end project administration, including purchase orders, documentation and budget revisions.
• Prepare monthly reports and ensure accurate reporting within strict deadlines.
• Manage a high volume of emails and coordinate with Sales, Project and Logistics teams.
• Ensure all administrative documents, transactions and records are accurate and completed on time.
• Perform other ad-hoc duties assigned by the Sales Admin Supervisor.

Requirements

• Relevant administrative experience, preferably in sales administration, purchasing or order processing.
• Proficient in Microsoft Word and Excel; knowledge of Microsoft Access is an advantage.
• Strong attention to detail, especially when handling numbers, figures, invoices and reports.
• Well-organised, with the ability to prioritise multiple tasks and meet strict deadlines.
• Good written and verbal communication skills.
• Able to work independently and collaborate effectively with different departments.