Sales Operations Assistant

Position: Sales Operations Assistant

Department: Marketing & Communications

FSLA Grade: Part Time, Hourly (20-28 hours per week), Non-Exempt

Salary: $22.00 - $26.00 per hour

Position Summary:

Provide administrative support for the sales and customer experience operation of the
Los Angeles Philharmonic Association, especially supporting the facility at 2630
Cahuenga East. Tending to the daily departmental needs of the LA Phil sales teams
during the winter season at the Walt Disney Concert Hall and summer seasons at
the Hollywood Bowl and The Ford. The position requires working flexible hours,
including evenings and weekends, at multiple locations to meet department needs.

Essential Functions:

General office duties including, but not limited to: placing, receiving, routing phone calls, filing, photocopying, faxing, maintaining files and records, processing department invoices, coordinating department mailings and office supplies, etc.

Provide administrative support to Director, Sales & Customer Experience, as well as to Asst. Director, Sales & Customer Engagement and Audience Services Manager as needed.
Support Sales Operations team in support of comp distribution and promotions/discount offer/incentive tracking.
Act as Operations contact for the 2630 E. Cahuenga building, by coordinating all physical projects with HB Operations staff. This includes assisting vendor, maintenance and security personnel so that they can complete their projects on site as needed.

Assist with logistics for presales, on sales, discounts and promotions for Walt Disney Concert Hall, Hollywood Bowl and The Ford events and miscellaneous events as needed.

Liaise with Sales, Marketing and Philanthropy Departments regarding any operational issues arising for Telesales/Telefunding.

Accommodate ticket donation requests and confirmations.
Maintain confidentiality of sensitive institutional information.
Other duties as assigned as business needs dictate.

Relationships:

Reports To: Director, Sales & Customer Experience

Interacts With: Sales departments
Marketing staff
Philanthropy staff
Finance & IT staff
Artistic Planning & Presentations staff
Hollywood Bowl & Music Center staff
Customers

Position Requirements:

College degree preferred and two years of administrative experience.

Computer literate, fluent in full Microsoft Office suite including Outlook, Excel and Word.

Experience with database systems an advantage.

Able to learn new systems and processes quickly.

A desire to work in the arts and general music knowledge helpful.
Excellent writing and communication skills.
Outstanding organizational skills
Excellent customer service skills via phone and in person
Must be positive, hardworking, diplomatic and possess strategic planning skills
Good team player but also self-motivated, use initiative.

Ability to perform under stress while maintaining a courteous and professional attitude toward clients and team members.

Available to work flexible hours including evenings and weekends as needed
Ability to remain seated at computer for extended periods.

As of 10/15/26