SAMPOERNA ACADEMY - HUMAN RESOURCE STAFF

1. HR Administration

• Maintain and update employee records (hardcopy and softcopy), including personal documents, bank details, educational certificates, and other HR data.
• Ensure all employee files are accurate, confidential, and well-organized.
• Support the implementation and continuous improvement of HR policies and procedures.
• Coordinate with vendors and internal departments to ensure smooth HR operations.

2. HR Payment Administration

• Process HR-related payments (PR, PO, PORE) accurately and on time.
• Handle cash advances, reimbursements, and settlements in accordance with Finance procedures.
• Prepare quarterly HR reports as required.

3. Attendance & Leave Administration

• Manage and verify employee attendance records.
• Process leave requests, including annual leave, sick leave, statutory leave, and other permitted absences.

4. Expatriate Management

• Coordinate end-to-end immigration and work permit processes (KITAS, RPTKA, visas, and related documents).
• Manage onboarding and offboarding arrangements for expatriate employees.
• Coordinate travel, accommodation, housing, transportation, and relocation logistics.
• Assist expatriates with bank account opening, BPJS registration, tax ID application, and settling into Indonesia.
• Support expatriates during repatriation, including EPO processing and exit formalities.

5. Medical & Insurance Administration

• Process and monitor employee medical claims.
• Liaise with insurance providers to resolve outstanding claims.

6. BPJS Administration

• Register and update employee BPJS Health and Employment records.
• Coordinate BPJS card distribution and related administration.

7. Employee Engagement

• Assist in organizing employee engagement activities, celebrations, and company events.
• Support school events and other staff well-being initiatives.

8. Compliance & General Support

• Ensure compliance with labor regulations and government reporting requirements.
• Support HR projects and initiatives from Headquarters.
• Perform other HR and administrative duties assigned by management.

• Bachelor's Degree in Business Studies/Administration /Management, Linguistics/Languages, Secretarial or equivalent.
• At least 2 Year(s) of working experience in the educational institutions or comparable organizations.
• Fluency in English and Bahasa Indonesia.
• Demonstrate ability to listen, analyze and inform appropriately while maintaining the required sensibilities in handling confidential information.
• Strong team player and standing alone.