SBT Operations Coordinator

POSITION SUMMARY

The Operations Coordinator functions as the chief process manager and administrative strategist for the
School of Business and Technology. Moving far beyond legacy office management or clerical support, this
position handles complex systems coordination, data repository management, institutional reporting, and
resource oversight. In addition to serving as a high-level project manager who protects the Dean’s executive
time and orchestrates division financial procedures, this role provides secondary support for student
registration and academic advising workflows to ensure comprehensive divisional coverage during peak
enrollment cycles.

TASKS & RESPONSIBILITIES

• Executive Administration & Calendar Governance: Serve as the strategic gatekeeper of the Dean’s
schedule. Analyze, prioritize, and filter incoming communications and administrative requests to optimize
the division’s leadership workflows.
• Fiscal Management & Procurement Engineering: Direct the processing, verification, and reconciliation of
all division expenditures, institutional purchasing, and travel expense frameworks. Compile routine fiscal
analysis reports for the Dean to guide budget utilization.
• Academic Systems Logistics & Reporting: Partner with central units (Registrar, HR, Finance, Provost) to
coordinate course schedules, cross-department tracking, and faculty teaching load logistics. Maintain
accurate internal records for academic compliance and program reviews.
• Secondary Registration & Student Advising Support: Provide auxiliary advising and registration assistance
to students, partnering with the Academic Coordinator to handle course additions, drops, and general
scheduling navigation during high-volume registration periods.
• Standard Operating Procedures (SOPs) & Digitization: Build and maintain centralized digital repositories
for department documentation. Audit operational procedures, eliminate redundant bottlenecks, and
leverage digital tools to automate routine internal communication structures.
• Faculty Operations Support: Coordinate the administrative onboarding of full-time and adjunct faculty,
ensuring immediate access to learning management systems, instructional frameworks, and physical
department infrastructure.